Administrative Assistant

2 weeks ago

Auburn, Alabama, United States Lamacchia Landscape Construction Full time $23,000 - $48,000 per year

We are currently seeking a full-time Administrative Assistant. The ideal candidate provides vital support to the office's daily operations by handling clerical tasks, assisting agents, and maintaining a professional, welcoming environment for clients and visitors. This role makes sure that the office runs smoothly and supplies are well-organized. This position requires some travel to different offices as needed, including but not limited to Northborough, Auburn, and Worcester.

Key Responsibilities:

Office Support & Organization

  • Create Moxi Books for agents.
  • Create, print, and prepare brochures and other marketing materials to support property listings and open houses.
  • Keep the office stocked with supplies, including paper, folders, and other essentials.
  • Make folders for agent appointments, ensuring all required documents are included.
  • Manage open house sign tracking, ensuring signs are clean, functional, and available for agent use.
  • Set up Wednesday Trainings

Reception & Communication

  • Answer phones promptly and professionally, directing the calls appropriately.
  • Greet visitors warmly, offering assistance and connecting them with the appropriate team member.
  • Maintain a tidy, welcoming reception area for clients, visitors, and agents.
  • Book conference rooms
  • Assist agents with office related tasks such as printing, checks, and office supplies.

Administrative & Financial Tasks

  • Process and record check deposits accurately in compliance with company procedures.
  • Provide general assistance to agents and office staff as needed.
  • Handle office upkeep such as monitoring trash disposal and maintaining organized workspaces.

Job Qualifications:

  • Ability to handle multiple tasks simultaneously
  • Strong verbal and written communication abilities to effectively interact with vendors and colleagues
  • Organizational proficiency to maintain precise records and swiftly locate critical information
  • Effective time management skills for prioritizing and completing a diverse range of tasks daily
  • Patience and attentive listening skills to appropriately respond and engage positively with dissatisfied customers
  • Work well in a fast-paced environment
  • Have strong attention to detail and communication skills
  • Proficient in Microsoft operating system and Microsoft Office products including Word, Outlook, Excel, and PowerPoint
  • Proficient with Adobe
  • Ability to learn new technology quickly
  • Salesforce knowledge is a plus

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 25 pounds at times

Job Type: Full-time

Pay: $ $23.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Employee discount
  • Health insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Referral program
  • Vision insurance

Work Location: In person

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