Temp to Perm Executive Assistant at Boutique Private Equity Firm

2 weeks ago

New York, New York, United States BCL Search Full time $110,000 - $120,000 per year

Our client, a boutique Private Equity firm located in Midtown East, is looking to hire a Temp-to-Perm Executive Assistant to provide support to 3-4 Senior Executives. This candidate must have applicable experience, strong attention to detail, a proactive approach, and a roll-up-your-sleeves mentality. This is a fantastic opportunity to be part of a collaborative and dynamic team
This role is in the office 5x/week.

RESPONSBILITIES:

  • Managing the executive's day-to-day calendar prioritizing the most sensitive matters
  • Providing administrative support, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf
  • Organize in person meetings, including scheduling, sending reminders and organizing catering when necessary, and coordinate events
  • Maintaining comprehensive and accurate records, documents and reports
  • Manage the preparation and submission of expense reports
  • Answering incoming phone calls and accurately taking messages
  • Coordinating travel arrangements (both domestic and international) and create trip itineraries
  • Back-up other administrative staff when needed
  • Light personal support if needed
  • Ongoing ad hoc projects as requested

REQUIREMENTS:

  • 7+ years of applicable administrative experience - in private equity or investment/asset management is a very strong plus
  • Excellent written and verbal communication skills
  • Organized & dependable person with keen attention to detail
  • Great work ethic, willing to go the extra mile to get the job done
  • Proven ability to manage competing priorities with ease
  • Prior history of working with private and sensitive information and maintaining full confidentiality
  • Proficient in Microsoft Office Suite, Salesforce, Zoom, Teams

SALARY:

$110-$120K (DOE) + EXCELLENT benefits/package upon converting to perm

HOURS:

9am-5:00/5:30pm (DOE) + flexibility as needed

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