Administrative Assistant

4 days ago

Escondido, California, United States Circle Market San Marcos Full time

About us:

We develop, own, and operate nationally and independently branded convenience stores, fuel stations, and car wash operations across San Diego County. Our business office is located in Escondido, California.

About the position:

We are seeking a dynamic and experience Administrative Assistant to join our team. This role is integral to our company's success, providing high-level administrative support and contributing to the smooth operation of our daily processes. The ideal candidate is highly organized, detail-oriented, and has a talent for managing and accomplishing multiple tasks simultaneously and on time.

Responsibilities:

  1. Providing comprehensive administrative support to the company's CEO and its Capital Projects Manager.

  2. Accomplishing HR tasks, such as onboarding new employees, maintaining employee records, and preparing/coordinating/conducting training sessions.

  3. Preparing and managing annual reports and licenses to city, state, and federal agencies.

  4. Accurately compiling financial data into monthly and quarterly reports for CPA review.

  5. Managing light to medium Accounts Receivable/Accounts Payable.

  6. Assisting with special projects and performing other duties as assigned.

Qualifications:

  • A proactive approach to work, with the ability to anticipate needs and take initiative.
  • A minimum of three years of experience in administrative support or as a personal assistant.
  • Exceptional organization skills and attention to detail.
  • Superb written and verbal communication skills.
  • Demonstrated ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
  • Excellent phone and email etiquette.
  • Strong problem-solving skills and the ability to work independently.
  • Ability to multitask.
  • Able to follow directions and take ownership of projects and tasks.
  • Strong knowledge of word processing and spreadsheet applications.
  • Valid driver's license.

Benefits:

  • 1 week of paid vacation
  • 5 paid sick days
  • CalSavers Retirement Savings Program
  • Free snacks, coffee, and tea
  • Business-casual attire
  • Monthly cell phone stipend

Pay:

$25.50/hr. with a formal review in 90 days.

Hours:

Monday-Friday 8:00-4:00 p.m.

Job Type: Full-time

Pay: $25.50 per hour

License/Certification:

  • Driver's License (Required)

Ability to Commute:

  • Escondido, CA Required)

Work Location: In person

  • Administrative Assistant/ Clerks

    5 days ago

    Escondido, California, United States Uni Care 247 Full time

    Job OverviewWe are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional support in a fast-paced office environment. This role involves managing various administrative tasks, ensuring efficient office operations, and...

  • Administrative Assistant

    2 weeks ago

    Escondido, California, United States California Funeral Alternatives Full time $40,000 - $60,000 per year

    Benefits: Competitive salaryDental insuranceHealth insuranceOpportunity for advancementPaid time offTraining & developmentBenefits/Perks Competitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees,...

  • Shipping Clerk and Administrative Assistant

    5 days ago

    Escondido, California, United States MERIT INDUSTRIES Full time

    OverviewJoin our dynamic logistics team as a Shipping and Receiving Clerk, where your energy and attention to detail will drive the smooth flow of goods through our warehouse. In this vital role, you will coordinate the receipt, storage, and shipment of products, ensuring accuracy and efficiency at every step. Your proactive approach will help us meet...

  • Part Time Parish Administrative Assistant

    2 weeks ago

    Escondido, California, United States Roman Catholic Bishop of San Diego Full time

    Parish: St. Mary Catholic ChurchLocation: 1170 S. Broadway, Escondido, CA 92025Reports to: PastorEmployment Type: Part TimeFLSA Status: Non-ExemptSalary: $18/hr.Position Summary:The Parish Office Administrative Assistant coordinates all aspects of the Parish Office in a professional and confidential manner. This includes maintaining calendars, answering...

  • Part Time Parish Administrative Assistant

    3 days ago

    Escondido, California, United States Roman Catholic Bishop of San Diego Full time

    :Parish: St. Mary Catholic ChurchLocation: 1170 S. Broadway, Escondido, CA 92025Reports to: PastorEmployment Type: Part Time - afternoons; 1:45 pm to 5 and some full-days due to meetings, retreats, other parish events.FLSA Status: Non-ExemptSalary: $18/hr.Position Summary:The Parish Office Administrative Assistant coordinates all aspects of the Parish Office...

  • Administrative Support II

    1 week ago

    Escondido, California, United States Escondido Comprehensive Treatment Center Full time

    OverviewOutpatient Opioid Treatment Program (OTP)SeekingAdministrativeAssistantÂPart Time Hours:This is a shared position with Escondido CTC (16hrs) and Oceanside CTC (12hrs) - working 28 total weekly hours:Monday - Friday: 5:20 AM - 1:50 PMEvery other Saturday: 6:50 AM - 10:50 AMMust be able to travel to support both locationsÂOur Benefits:ÂSemi-Annual...

  • Project Manager Administrator

    1 week ago

    Escondido, California, United States Tri-State General Contractors Full time

    Position SummaryThe Project Manager Administrator (PMA) provides critical administrative and logistical support to Project Managers throughout all phases of construction projects. This role ensures smooth coordination between accounting, vendors, subcontractors, and field teams, while maintaining accurate documentation and facilitating communication. The PMA...

  • Transaction Coordinator/Administrative Assistant

    1 week ago

    Escondido, California, United States Time Realty Group Full time

    Executive Assistant & Operations CoordinatorTime Team Real Estate – Escondido, CAFull-time | $25–$35/hour (DOE)About UsTime Team Real Estate, led by top-producing agent Ivan Cazarez, is one of the most dynamic real estate teams in North County San Diego. We pride ourselves on high standards, great energy, and exceptional service to our clients. Our...

  • Administrative Assistant_OPC

    19 hours ago

    Escondido, California, United States Mental Health Systems Full time

    AtTURNour mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values People, Culture and Growth are at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment.Job SummaryProvide clerical support to the program. Administrative support...

  • Office Administrative Assistant

    1 week ago

    Escondido, California, United States Natonal Protection Full time

    We are looking for a detailed oriented individual with great communication skills.This is a full-time in office position Monday through Friday.Job duties include but are not limited to preparing proposals, answering phones, filing, and other office duties as requested.Bi-lingual preferred.Computer skills a must.QuickBooks desktop preferred but not...