Transaction Coordinator/Administrative Assistant

1 week ago

Escondido, California, United States Time Realty Group Full time

Executive Assistant & Operations Coordinator

Time Team Real Estate – Escondido, CA

Full-time | $25–$35/hour (DOE)

About Us

Time Team Real Estate, led by top-producing agent Ivan Cazarez, is one of the most dynamic real estate teams in North County San Diego. We pride ourselves on high standards, great energy, and exceptional service to our clients. Our motto: "The time is now"

We're looking for a reliable, detail-oriented, and motivated individual to join our team as an Executive Assistant & Operations Coordinator — someone who can manage transactions, assist with day-to-day operations, and help our team stay organized and on top. Must love to graphs, excel and organization

What You'll Do

Transaction Management

  • Manage all real estate files from contract to close.
  • Coordinate communication between agents, lenders, escrow, and clients.
  • Ensure all documentation is complete and compliant.
  • Monitor deadlines, contingencies, and closing details.
  • Handle legal, financial, and credit-related tasks tied to transactions.

Executive & Personal Assistance

  • Manage Ivan's calendar, emails, and calls.
  • Help with scheduling client showings and meetings.
  • Assist with daily business and occasional personal tasks.
  • Anticipate needs and support the team proactively.

Event Planning

  • Plan and coordinate client appreciation events and team gatherings.
  • Manage vendors, book venues, and organize invitations.
  • Oversee event logistics, supplies, and budgets.

Marketing Support

  • Assist with marketing and social media campaigns.
  • Create flyers, templates, and posts (content and templates provided).
  • Help maintain brand consistency across all channels.

Tracking & Financial Support

  • Track expenses and payments in Excel or QuickBooks.
  • Pay business and personal bills, insurance, and mortgage payments.
  • Maintain monthly P&L reports and support the accountant as needed.

What We're Looking For

  • 2+ years of experience in real estate, admin, or operations (preferred).
  • Excellent communication, organization, and multitasking skills.
  • Proficient in Excel, Google Workspace, Canva, and CRM systems.
  • Self-starter with a strong attention to detail.
  • Positive attitude and team-player mentality.
  • Bilingual in English/Spanish a plus.

*

Compensation & Benefits

  • $25–$35/hour depending on experience.
  • Performance-based bonuses.
  • Flexible schedule and hybrid/remote options available.
  • Growth opportunities within a fast-paced, supportive real estate team.

How to Apply

If you're passionate about real estate, love staying organized, and want to work alongside a high-performing team, we'd love to hear from you

Submit your resume and a short note about why you'd be a great fit for this role.

Job Type: Full-time

Pay: $ $30.00 per hour

Work Location: Hybrid remote in Escondido, CA 92025

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