Administrative Specialist

1 day ago

Walnut, California, United States ECMS EXPRESS INC. Full time

Job Title: Administrative Specialist

Job Type: Full-Time

Location: City of Industry, CA / Onsite

Pay Rate: $20 - $22/ hour

ECMS Express is a technology-enabled international courier company that offers end-to-end delivery. Founded in 2013, our corporate goal has been to help our global clients simplify their cross-border deliveries with a stable end-to-end and cost-effective solution. We are present today in the USA, Europe, China, Korea, Japan, Hong Kong, and Southeast Asia. Over the years, we have developed market relevant B2C capabilities special thanks to our partnership with a couple of the world's leading eCommerce platforms. Given this know-how, it is our aim to empower Small & Medium Enterprise (SME) clients in the B2B market with B2C delivery experience and market competitive rates.

If you are looking to bring your skills and expertise to a growing global company, it's time for you to join us

Position Summary

The Administrative Specialist will provide office support to ensure smooth day-to-day operations. We are seeking a highly motivated and enthusiastic individual who can perform a wide range of administrative duties requiring initiative, strong organizational abilities, and excellent communication skills. This role requires the ability to work independently as well as collaborate effectively with other departments. We are looking for someone who is bilingual in Chinese and English to ensure seamless communications.

Key Responsibility

Essential functions may include, but are not limited to, the following:

  • Communicate with and screen visitors; issue visitors badge to guests, vendors, consultants and escorting them beyond the lobby.
  • Handle incoming calls, emails, and correspondence with professionalism and discretion
  • Assist management with report preparation, presentations, and data compilation.
  • Maintain organized records, databases, and office systems for easy retrieval and compliance
  • Assist in planning and coordinating company events and team-building activities
  • Support the submission of expenses, statements, and vendor invoices by verifying accuracy based on contracts, purchase orders, and agreed sales terms
  • Manage office equipment maintenance by coordinating with vendors for repairs and routine servicing
  • Assists with purchasing and replenishing office supplies and event-related items, maintain cleanliness and organization of office appliances
  • Provide administrative support to senior management and department heads, including scheduling meetings, managing calendars, and coordinating travel arrangements
  • Perform other duties as assigned.

Qualifications

  • High school diploma or equivalent required. Bachelor's degree in human resources or related field preferred.
  • Bilingual proficiency in English and Mandarin Chinese is required. Cantonese is a plus.
  • Minimum 1 year of administrative, office support, or coordination experience.
  • Experience supporting executives or senior management preferred.
  • Strong proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Proficient in administrative duties such as communications, data entry, and record keeping.
  • Strong written and oral communication, follow-up, problem-solving and creative thinking skills.
  • Excellent organizational skills with the ability to multi-task and pay attention to detail.
  • Ability to handle confidential and sensitive information professionally
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Positive, proactive with a willingness to learn and take initiative

Job Type: Full-time

Pay: $ $22.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Application Question(s):

  • Will you now or in the future require sponsorship to work in the U.S.?

Education:

  • High school or equivalent (Required)

Experience:

  • Administrative: 1 year (Required)

Language:

  • Mandarin Chinese or Cantonese (Required)

Ability to Commute:

  • City of Industry, CA Required)

Work Location: In person

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