Administrative Specialist

Administrative SpecialistAt Fehr & Peers, we aim to empower every employee to develop effective and innovative transportation solutions that improve communities. We value serving clients well and working together to find solutions that fit everyones needs. The Corporate Administration team ensures our office runs smoothly so that everyone can focus on our mission. Were looking for an enthusiastic Administrative Specialist whos great with customers to join our team.

In this role, youll face new challenges every day and handle various tasks. Prioritizing and managing multiple requests, meeting deadlines, and building strong relationships are essential. We need someone who is a team player and is willing to support others whenever needed. We offer a supportive and inclusive environment focused on teamwork.

Were dedicated to helping our employees grow and learn. Joining us means representing Corporate Administration while helping all our teams and offices succeed. ResponsibilitiesCoordinate and/or facilitate in-office meetings, including catering arrangementsSupport office and company events from pre-planning to setup, takedown, and catering arrangementsReview and reconcile invoices for office expenses, routing for approval and paymentOrganize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with suppliesRoute daily mail and packagesMaintain and order office suppliesCoordinate parking badges and reconcile monthly parking invoices and validationsCoordinate and provide new hire welcome onboardingCommunicate with property management for maintenance requests and with vendors as neededProcess various forms such as insurance certificatesPerform general troubleshooting on office equipment (printers/copiers) and coordinate service callsParticipate in a companywide administrative group focused on collaboration and enhancement of administrative servicesParticipate in the group that plans Corporate office activitiesUpdate physical and virtual office bulletin boardsPerform ad hoc requestsQualificationsAbility to reliably work in the office 5 days per week3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industryCollaborative and solutions-oriented mindset with a strong focus on client satisfactionExcellent time management and organizational skillsStrong written and verbal communication skillsCapacity to work independently with general direction and guidanceCommitment to high-quality, accurate, and timely work performanceComfort and confidence working in a fast-paced environment with shifting prioritiesFlexible attitude and comfort with managing requests and instructions from a variety of individualsSkill in building and maintaining strong relationships with a variety of personalities and stylesEnthusiasm and ability to maintain a high level of professionalismIntermediate proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Adobe ProfessionalConcur knowledge helpful but not requiredNotary certification (desirable)$28 - $30.50 an hour. Placement within the stated pay range will be determined based upon education, experience, and qualifications.

Benefit

Highlights: Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts. Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave.

Mentoring and Career Development programs. Research and Development group participation, and more. EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace.

We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law. Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses.

These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.