Office Manager, Landscape Center

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General Summary

This position is responsible for the supervision of an administrative office and assisting the Operations Finance Manager and location management team to ensure the efficient, cost effective and professional operation of the business unit's administrative department.

Essential Job Accountabilities

• Supervise and perform various daily, weekly and monthly administrative functions including accounts payable, accounts receivable, contracts and other office processes to ensure accuracy and timely completion and compliance with Company policies, General Accepted Accounting Principles and Sarbanes-Oxley requirements.

• Participate in business unit management meetings to provide input on business administration processes and issues.

• Collaborate with the Operations Finance Manager in the preparation and management of the overhead budgets and forecasts for assigned location to ensure accurate and timely reporting and cost control.

• Provide accurate and timely communication to the Operations Finance Manager and location Management on relevant issues to ensure key information is disseminated and addressed.  

• Recommend, establish and implement internal controls to maintain compliance with Granite's policies and procedures, including Sarbanes-Oxley requirements, internal audits and safety audits to ensure compliance.

• Assist with the issuance of insurance certificates, payment and performance bonds, and establishment of escrow accounts in lieu of retention to ensure the Company is in compliance with Company policy and legal requirements and protected from unintended risk.

• Review and approve A/P invoices to a limit determined by Corporate Limits of Authority or as determined by the Operations Finance Manager and approval of A/P batches to ensure accuracy.

• Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes-Oxley requirements.

• Prepare and submit drop-shipment billings.

• Review & reconcile A/P and A/R monthly.

• Provide support for inventory controls, monthly forecasting & backlog.

• Assure compliance with all government regulations.

Education

• Bachelor's Degree in Business Administration, Accounting or related field or equivalent combinations of training and experience.

Work Experience

• Minimum 2 years progressively responsible office experience combining administrative, accounting and analytical skills.

Knowledge, skills, and abilities

• Detailed knowledge of Company operations, organizational procedures, and personnel.

• Understanding of regulatory requirements (SOX, GAAP, DBE, collection laws, contract law, etc.).

• Developing supervisory, communication and organization skills.

• Ability to work independently.

• Ability to work well under pressure.

• Ability to problem-solve.

• Excellent organizational skills.

• Must be proficient in Microsoft Excel and Word.

• JD Edwards World/One World.

• 10 key by touch.

• JWS Material Billings System (preferred).
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Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Additional Requirements/Skills

• Ability to abide by Granite's Code of Conduct on a daily basis.

• Team player.

• Valid driver's license

Our Benefits at a Glance:

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace.  That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents.  Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range: 

$55, $83,852.00

Pay may vary based upon relevant experience, skills, location, and education among other factors.  ​

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

For additional information on applicant/employee rights please click here.

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.

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