Facilities Manager

1 week ago

San Jose, California, United States Educated Solutions Corp Full time $80,000 - $120,000 per year

Our client, a leader in commercial real estate, is seeking a
Facilities Manager
to oversee operations and workplace services at a multi-building corporate headquarters campus in
San Jose, CA
. This is a
full-time, on-site
position requiring a reliable vehicle to travel between four buildings on a 2 million sq. ft. campus. The role operates
Monday–Friday 7:00am-4:00pm
with the possibility and after-hours requirements and on-call duties. This position starts as a
6-month contract opportunity
with the potential to extend. This role is ideal for candidates with strong facilities operations, financial oversight experience, and a hospitality-focused mindset. The ideal candidate will be highly responsive, detail-oriented, and capable of managing both people and process in a dynamic, client-facing environment.

Key Responsibilities

  • Manage daily operations across four high-rise office buildings totaling 2M sq. ft.
  • Supervise and direct a small onsite operations team
  • Ensure seamless delivery of workplace services including meeting room and event setups
  • Oversee vendor coordination, service requests, and building systems support (HVAC, electrical, plumbing)
  • Maintain and track facilities budgets, purchase orders, accruals, and financial variances
  • Provide professional written communication, manage high-volume email correspondence
  • Monitor and support workplace service needs with a strong focus on client experience
  • Ensure all operations meet safety, compliance, and service standards
  • Collaborate with internal teams and landlords to manage ongoing building and tenant needs

Qualifications

  • 3+ years of experience in facilities management or workplace services
  • Strong financial management skills (budgeting, accruals, variance reporting, PO tracking)
  • Knowledge of base building systems (HVAC, electrical, plumbing) – hands-on experience not required
  • Experience working in high-rise commercial real estate environments
  • Proven ability to manage operations in a fast-paced, client-facing setting
  • Excellent professional writing and email management skills
  • Strong attention to detail, follow-through, and responsiveness
  • Proficient in using dual email systems

Nice to Have

  • Experience in event and meeting space setups within corporate environments
  • Prior work in commercial real estate (not residential)
  • Hospitality or concierge-style workplace services background
  • Familiarity with facility ticketing systems and vendor management tools
  • Strong documentation habits and operational reporting capabilities
  • Ability to tactically manage tasks while contributing to broader workplace strategy

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