Administrative Assistant II

Posting Information

Posting Number

2026139

Posting/Functional Title

Administrative Assistant II

University Pay Plan Title

Administrative Assistant II

Location

San Marcos

Department

History

Recruitment Type

Open Recruiting

Job Type

Full-Time

Funding Source

Permanent

Monthly Salary

$3,173-$3,262

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams, and SharePoint.
• Knowledge of Adobe products
• Effective communicator with excellent verbal, written, and interpersonal communication skills.
• Demonstrated ability to maintain sensitive and confidential information.
• Demonstrated ability to multitask, organize, and prioritize responsibilities, and handle interruptions.

Preferred Qualifications

• Prior experience working in an academic setting.
• Experience with SAP and Concur
• Knowledge of Texas State University academic policies, systems, and procedures.
• Experience maintaining social media presence for professional organization
• Experience in developing promotional materials

Job Description

The Administrative Assistant II provides administrative and clerical support to the department chair, the graduate faculty members, and the other administrative staff.

Job Duties

• Support department travel through Concur system for faculty and student conference and research travel, invited speakers, job candidates, etc.
• Manage student evaluations of faculty teaching
• Collaborate with Director of Graduate Studies and complete administrative paperwork for graduate program
• Disseminate reminders of academic deadlines and announcements of opportunities to graduate students.
• Administrative paperwork for undergraduate and graduate internship programs
• Administrative paperwork for community partnerships in public history and service-learning courses
• Administrative paperwork for flyers/brochures/swag
• Collaborate with Admin III to organize, prioritize, direct, and explain office work assignments to office staff, student workers, community service workers.
• Manage office supplies, decorations, maintenance work orders, receiving of mail and packages
• Serve as receptionist by answering phone, greeting and assisting students, faculty, staff, and visitors and maintaining confidentiality.
• Collaborate with the Director of Graduate Studies, department faculty, and department staff on public programs
• Disseminate reminders of academic deadlines and announcements of opportunities to graduate students
• Compose, type, and proofread a range of documents including correspondence, maintaining database and reports.
• Attend university staff development workshops and/or training sessions as appropriate.
• May be asked to provide insight on process improvements and successful outcomes.
• Perform other duties as assigned

Additional Information to Applicants

Job Open Date

11/14/2025

Job Close Date (posting closes at midnight)

Open Until Filled

Yes

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee—you're a valued member of a thriving and beautiful campus community. Start your journey with us today.