Administrative Assistant II

Posting Information

Posting Number

2026068

Posting/Functional Title

Administrative Assistant II

University Pay Plan Title

Administrative Assistant II

Location

San Marcos

Department

Department of Engineering Technology

Recruitment Type

University-Wide Recruiting

Job Type

Full-Time

Funding Source

Permanent

Monthly Salary

$3,173.42-$3,333.34

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school diploma or equivalent
• 3 years minimum experience in an office environment
• Customer service experience
• Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams
• Experience in planning events
• Communication and time management skills
• Concur knowledge
• Must be a current Texas State employee

Preferred Qualifications

• 5 years of experience in an office setting
• SAP experience
• Banner

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

Provide administrative support and perform a variety of work activities including:

• Assist the AAIII with everyday administrative support
• Handle all registration issues, particularly overrides
• Process all student travel in Concur
• Scholarships – Offers, Compliance, Awards
• Process all Faculty Course Evaluations online
• Maintain Google Calendar and Live 25 – entering classes and conference/meeting schedules
• Maintain inventory of all office supplies
• Maintain the graduate database and enrollment reports
• Submit facility work orders via AiM
• Scheduling, coordinating, and gather data for events/meetings, special events, luncheons, as needed.
• Supervise office student worker(s)
• Website user
• Other duties as assigned.

Additional Information to Applicants

Job Open Date

10/06/2025

Job Close Date (posting closes at midnight)

10/17/2025

Open Until Filled

No

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee—you're a valued member of a thriving and beautiful campus community. Start your journey with us today.