Business Development Administrative Assistant

Reports to: Business Development Manager

FLSA Status: Non-Exempt

Position Summary

The Business Development (BD) Coordinator supports the Sales/BD and Preconstruction Department and staff under the guidance of the BD Manager with general office responsibilities, tracking sales goals, marketing, preparing bid proposals, coordinating trade shows, business development support, etc. This is a fast-paced work environment requiring strong communication skills and accountability.

Duties & Responsibilities

• Help prepare proposals for Business Development team
• Prepare prequalification documents and GC subcontractor information forms for Business Development team
• Prepare Bid Forms
• Deliver bids (seldom) and record bid results
• Coordinate mass mailings and e-blast lists
• Attend networking events and tradeshows as needed
• Coordination of industry award entries
• Work with Business Development and Corporate Marketing to help create and implement marketing strategies
• Help Business Development prepare for customer presentations
• Assist in development of yearly marketing budget
• Internal event coordination
• Assist with large meeting coordination and set-up
• Order and maintain all product literature and samples in the literature library & sample room
• Coordinate regional marketing materials, advertisements, SWAG, etc. with Corporate Marketing Director
• Utilize Canva for marketing collateral
• Maintain and update the Deltek Marketing Program and Microsoft Dynamics CRM
• Process Order Entries in JD Edwards
• Help prepare the quarterly division review PowerPoint
• Assist sales with PowerPoint presentations for sales, owners, and architects
• Participate in weekly Sales & Estimating meetings
• Assist with ordering/catering of local office lunches, etc.
• Maintain for the region
• Collaborate with other regional and national coordinators to share resources
• Obtain project photos and letters of recommendation upon completion of projects

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Preferred Qualifications (in addition to minimum qualifications)

Education/Experience

• Bachelor's degree
• 2 years' experience as an Administrative Assistant (preferably in Sales or Marketing)

Minimum Qualifications

Education/Experience

• High School diploma with at least 2 years experience in an administrative role

Knowledge/Skills

• Good written and verbal communication skills
• Good organizational and time management skills
• Good computer skills
• Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote, etc.)
• Knowledge of Bluebeam
• Knowledge of Canva
• Able to prioritize and multi-task
• Able to work in fast-paced, environment dealing with multiple personalities and changing needs
• Detail oriented
• Effective in meeting deadlines and problem solving
• Must be self-motivated with the ability to work independently as well as in a team environment with multiple regional team members

Customer Service Skills:

• Demonstrates commitment to deliver outstanding service – both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability - ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Positive attitude