Executive Assistant

24 hours ago

Charleston, West Virginia, United States Harmony Senior Services Full time
34 Broad Street, Charleston, South Carolina 29401Job DescriptionThis position provides administrative support to include word processing, photocopying/scanning/faxing, filing and scheduling, performs duties such as answering the phone, greeting guests, coordination of meetings and travel, ordering and stocking office supplies, coordinating mailings, and working on special projects.Schedules and organizes activities such as meetings, travel, conferences as well as supports the Regional and Home Office Associates.
Performs word processing; creates and develops visual presentations for the Executive Leadership.
Establishes, develops, maintains and updates filing systems. Updates and uploads to the Data Management System. Retrieves information from files as needed.
Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
Answers incoming calls. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other Administrative Assistants to cover phones.
Greets and directs incoming visitors and guests in a professional and friendly manner.
Acts as a liaison with other departments. Handles confidential and non-routine information.
Works independently and within a team on special projects. Assists with planning and coordinating presentations, disseminating information, coordinating direct mailings, etc.
Creates general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Handles travel reimbursements through the approval process. Documents/Reconciles corporate credit card expenses to corporate finance.
Assists in the ordering, receiving, stocking and distribution of office supplies.
Monitors office security, ensuring no unauthorized visitors gain access to the executive area.
Makes travel arrangements as needed.
Completes all other duties as assigned by management.
Requirements:
Must possess a high school diploma or GED; Associate's Degree preferred.
3+ years' administrative experience supporting senior level executives required
Must have excellent verbal and written communication skills. Must be polite and considerate to visitors, co-workers and management team.
Independent judgment is required to plan, prioritize and organize diversified workload.
Ability to work with and secure confidential information.
Must be customer service oriented with the ability to work well with others as part of a team.
Must be organized, have the ability to multi-task, and work with minimal supervision in a fast paced-environment.
Must have advanced proficiency in using Microsoft Office, to include: MS Outlook, MS Word, MS Excel and MS PowerPoint.
Must be neat, well-groomed and professional in appearance. Must dress in a professional manner.
Must be able to sit for extended periods of timeWhy Harmony?

  • 401k + Fulltime & Part-time Benefits Packages

  • Employee Referral Bonus + Incentives (free meals, movie tickets, dining, automotive deals, retail discounts, finance/legal, consulting, electronics, and more)

  • Training, Development & Career Laddering

  • Great work-life balance

  • Flexible Scheduling

  • Telehealth + Flex Spending + Health Savings Account Options

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