Accounts Receivable Specialis

Location: Melbourne FL, United States of AmericaThales people architect solutions that enable two-thirds of planes to take off and land safely. We create in-flight entertainment systems that engross 50 million fliers every year and we develop the avionics that control the world's largest commercial aircrafts. Our simulators train the next generation of pilots for fighter jets, transporters and search and rescue helicopters. And, together, each and every member of our aerospace team makes a difference.When you rely on airlines to connect you in flight, you rely on Thales. In an increasingly fast paced world, we make the unpredictable, predictable by connecting and entertain passengers to make your life better. Combining a diversity of talents, we master the decisive moments that matter to passengers and airlines. Whatever it takes.

Accounts Receivable Specialist

Melbourne, FL (Onsite)

Position Summary

Thales is looking for an Accounts Receivable (AR) Specialist to play a key role in supporting Thales In-Flight Entertainment (IFE) within the accounts receivable function as part of the broader finance team. The AR Specialist, performs essential accounts receivable functions such as collection, reviews of AR Aging, monitoring payment performance, analysis and reconciliation of customer accounts, AR-related closing tasks, and preparation of other ad-hoc reports related to AR and cash collection.

In this position, you will also maintain a high level of customer service to both internal and external customers and shall also support the AR Lead in the coordination with the BPO Partner. Success in this role requires attention to detail, a strong grasp of AR processes, and a commitment to maintaining financial accuracy and accountability.

Tier 1 - Referral Bonus Payout - $2,500

Key Areas of Responsibility

• Collections and Account Management: Execute daily collection activities, including sending emails and reminder letters, issuing statements of account, and making calls to resolve outstanding balances; Investigate and determine the root cause of short payments, overpayments, or other discrepancies; Manage and track disputes, chargebacks, and customer deductions, working to resolve them in a timely manner; Initiate third-party collection agency or legal endorsement for severely overdue accounts as directed by the A/R Lead.
• Financial Reporting and Reconciliation: Analyze and reconcile individual customer accounts with discrepancies, using payment information, bank statements, and other data sources; Prepare and maintain a high-level view of the A/R aging report, collections report, and other ad-hoc cash-related reports as requested; Ensure the timely completion of all A/R-related month-end closing requirements.
• Cross-Functional Collaboration: Coordinate with the Cash Posting, Invoicing, and Credit Memo teams to ensure accurate and timely processing; Collaborate with Customer Service and Program Management to promptly resolve customer disputes and invoicing issues; Assist the A/R Lead in coordinating with the BPO Partner to resolve queries and ensure smooth operations; Release sales orders from credit hold, following approval from the A/R Lead.
• Audit and Compliance: Assist in the preparation of audit schedules and provide necessary documentation for both internal and external audits; Maintain compliance with internal controls, policies, and procedures related to invoicing, collections, and revenue processes; Uphold the organization's value and integrity by maintaining the highest level of confidentiality with all sensitive information.

Minimum Qualifications

• Associates degree in Accounting, Finance, Business Administration, or a related field; or equivalent experience.
• 3–5 years of experience in accounts receivable, billing, or a related finance function, preferably in a mid- to large-sized organization.
• Strong understanding of accounts receivable processes and revenue cycle management. Experience with compliance and audit requirements related to financial processes and controls; High level of professionalism, integrity, and accountability in handling sensitive financial data.
• Proven ability to work with ERP systems (e.g., SAP, Oracle, or similar) and financial reporting tools; Proficiency in Microsoft Excel, including use of pivot tables, VLOOKUPs, and data analysis tools.
• Demonstrated ability to meet strict deadlines and manage multiple priorities in a fast-paced environment; Strong analytical and problem-solving skills, with a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external stakeholders.

Applicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future.

If you're excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community

Special Position Requirements

• Schedule: Core Business Hours - Day shift position eligible for 9/80 work schedule, overtime may be required.
• Physical Environment: Typical office environment with desk related work and a computer.
• Travel: 5-10% only as needed.
• Regulatory Compliance Requirements: None.

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This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

We are an equal opportunity employer, including disability and veteran status. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between

Total Target Cash (TTC) 33, ,703.00 USD Annual

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee's career path history, competencies, skills and performance, as well as the company's annual salary budget, the customer's program requirements, and the company's internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant's status protected by local, state, or federal law.

(For Internal candidate, if you need more information, please reach out to your HR Shared Service, 1st Point) 

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:

•Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance

•Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period

•Company paid holidays and Paid Time Off

•Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program

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