Accounting Coordinator

lDEAL CANDIDATE PROFILE

Position: Accounting Coordinator

Above Group Overview

We offer you the opportunity to put your passion and your God given talents and abilities to use. Our goal is to attract and develop skilled, called, and passionate people to impact our devoted customers and our team. We want to attract immensely creative employees with an ability to inspire, motivate, and challenge others.

For more information, see

Our People Strategy

We believe in a people strategy to be the fundamental driver of our organization.

While we can never reach a perfect organizational model, we can certainly strive towards it in our daily efforts and mission. With that vision comes a focus of key initiatives we are working on, listed here, with the indicators of what it should look like as we approach:

Shared Direction: A collective understanding of what the organization stands for, where it is going, and how we will get there. Indicators: a clear inspiring vision, well-executed strategies, clear aligned goals.

Authentic Values: Deeply held principles guiding all decisions and relationships and reflected in the conduct of everyone at all times. Indicators: high levels of trust and communications, uncompromising integrity and ethics, socially responsible practices.

Productive Relationships: Open, collaborative relationships that recognize and honor the commitments that people make to themselves, each other, their work, and the organization. Indicators: respect for all individuals, effective problem solving and decision-making, clear accountability, effective teamwork at all levels.

Liberating Processes: Flexible structures, processes, and technologies that allow people to do their best work and to collaborate effectively across boundaries. Indicators: clear organizational design, collective knowledge, the right tools and technologies, the right people for the right jobs.

Outcome Learning: Results-focused learning that strengthens individual and organizational capacity to cope with the present and define the future. Indicators: continuous teaching and learning, effective knowledge and skills development, leadership development at all levels.

Motivating Metrics: Fair, meaningful performance requirements, measures and rewards that reinforce high performance and manage poor performance. Indicators: clear and energizing performance requirements, relevant work measures, differentiated rewards.

Our Vision – What We Want to Do

Continuously improving the built environment for the glory of God.

Our Mission – Why We Exist

Demonstrating the love of Jesus Christ through empowering excellent AEC professionals to provide superior service.

Our Values – How We Will Accomplish This Mission

Our Core Values are the tools we use and the behaviors we exhibit as Employees of Above Group. They describe how we work together to achieve this special place we're developing and how they make us uniquely successful.

• Christian Values - We demonstrate humility, honesty, integrity, respect, kindness, and a sense of social responsibility.
• Uncompromising Quality – We provide excellent results all the time, every time.
• Buffalo – We take initiative running toward and owning challenges.
• Extreme Team – We look out for the good of each other and are passionate about it.

Accounting Coordinator

The Position

Above Group is seeking a dependable and detail-orientated Accounting Coordinator to support the Senior Accounting Specialist in maintaining accurate and efficient accounting operations. This position will primarily assist with accounts receivable (AR), invoicing, and administrative coordination, ensuring timely, billing, organized records, and strong communication between project teams, clients, and the finance department. The ideal candidate will be proactive, organized, and eager to learn with in a collaborative, fast-paced MEP design firm environment. This role offers an opportunity to grow in accounting proficiency and gain hands-on experience supporting complex projects across the AEC industry.

General Duties:

• Support preparation, distribution, and tracking of client and teaming partner invoices and billing documentation.
• Assist in managing Accounts Receivable records, payment tracking, and follow-up communications.
• Coordinate with Project Mangers to ensure billing accuracy and timely submission of project data.
• Maintain organized digital records of contracts, change orders, and billing correspondence.
• Assist with reconciling accounts, preparing journal entries, and verifying supporting documentation, including accurate receipt records. Assist with updating recurring schedules.
• Generate financial and administrative reports for management review.
• Collaborate with the Senior Accounting Specialist to ensure data integrity within accounting systems (i.e., time tracking software).
• Perform routine administrative duties including filing, scanning, and data entry.
• Support internal and external audit preparation as needed.
• Provide general accounting and administrative assistance to the Finance team and other departments.
• Maintain certificates of insurance and vendor W-9s.
• Assist with contract, vendor, and client set up and maintenance.
• Assist with travel accommodations for employees

Key Characteristics of the Ideal Accounting Coordinator

Called – A strong sense of knowing who you are (i.e., gifts, talents, competencies) and how you are to spend your life. We fulfill our calling by being excellent at what God designed us to be and we diligently pursue it.

Practice Servant Leadership – Leaders at Above Group are called to serve. We realize that effective leadership starts on the inside. We demonstrate that we are willing to do what others are unwilling to do. We will practice a Servant Leadership character that enriches the lives of others.

A Commitment to Above Group – An understanding of and a commitment to the special purpose, mission, and beliefs of Above Group and will have a value system compatible with our values.

People Abilities – Deep interest and care for people with an understanding of their primary interests, aims, strengths, and motivations.

Working with Customers – A demonstrated ability to accomplish results through collaboration with and development of strong relationships with our customers.

Organizational Skills – An ability to organize his/her own thoughts and work, while continually growing a results-oriented team. The ability to win the confidence of colleagues and office staff that demonstrates a well-functioning department.

Insight and Strategy – A focused sense of strategy, (i.e., possessing the knowledge and sixth sense for how to implement our mutual goals). The ability to set realistic objectives and achieve them.

A Sense of Timing – An intuitive sense of timing and appropriateness in relation to people and projects.

Work Capacity – Sufficient physical and emotional energy to deliver the results necessary to advance our mission.

Self-Starter – Creates ideas and follow through without prodding. (Balanced with judgment and knowing when and how to ask for assistance and counsel).

Enthusiasm – A heartfelt passion for the work we do, which displays optimism – but not overselling and overstating.

Character – A level of impeccable integrity that permeates others.

Passion – The Above Group Vision will be irresistible to the right person. People skills, organizational and communication abilities must be truly remarkable, this person will be excellent at vision-casting in a manner that inspires others to join with us and develop solid relationships.

Knowledge, Skills, and Abilities

• Strong organizational and time management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• Customer-service oriented with a professional and friendly demeanor.
• Detail-focused and accurate, with strong analytical and numerical aptitude.
• Ability to apply accounting principles, regulations, and confidentiality of financial and personnel information.
• Proficient with Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint).
• Familiarity with accounting software, preferred.
• Comfortable working both independently and collaboratively in a team environment.
• Strong problem-solving skills and initiative to identify and address accounting discrepancies.

Minimum Requirements

The Accounting Coordinator shall meet the following minimum requirements:

• Associate's degree in Accounting, Finance, or related field (Bachelor's preferred).
• Minimum of 2-3 years of accounting or administrative experience, preferably in an AEC (Architecture, Engineering, Construction) environment.
• A combination of education and experience, preferred.
• Must reside in the continental U.S.
• Authorized to work in the U.S.