Accounts Payable Specialist

COMPANY DESCRIPTION

Green Apple School Management, LLC (Green Apple), is an education management company managing a network of public charter schools serving Kindergarten through 12th grades on campuses in Brevard County. Fully accredited through COGNIA, Green Apple assists non-profit school boards with all phases of school design, planning, development, budgeting, financing, construction, operations, and curricula. Green Apple is now accepting applications for an Accounts Payable Specialist.

Accounts Payable Specialist – Looking for team-player with a strong work ethic who can join a high-performing team to complete the following essential duties and responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review and process invoices with proper documentation.
• Code and enter invoices into the online payment system.
• Perform 3-way match (PO to receiving to invoice).
• Prioritize invoices based on business criticality and payment terms.
• Process employee expense reports and check runs as per guidelines.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate documentation and files.
• Assist with bank deposits, bank reconciliations and month-end closing.
• Provide support for audits and grant-related expenses.
• Assist with vendor setup and 1099 maintenance and reporting.
• Provide backup support for payroll as needed.
• Make weekly or as-needed trips to each school (located in Palm Bay).

**MAY PERFORM OTHER DUTIES AS ASSIGNED**

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

SKILLS AND KNOWLEDGE

• Strong accounting and bookkeeping skills.
• Customer service oriented.
• Proficient in Microsoft Office Suite (Word, Excel) and Quickbooks.
• Ability to interpret spreadsheets and accounting data.
• Accurate and efficient data entry skills.
• Strong work ethic and team player.
• High degree of professionalism and confidentiality.
• Excellent verbal and written communication skills.
• Strong decision-making and problem-solving abilities.
• Organizational, multi-tasking, and prioritization skills.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

While performing the responsibilities of this position, the work environment characteristics are usual office working conditions and includes local travel to schools to work with school personnel periodically.

No physical exertion required. Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT, SALARY, AND BENEFITS

• Highly competitive salary.
• Excellent benefits, including dental, vision, 100% employer-paid medical, 401K with 5% employer match, employer-paid short-term disability, tuition reimbursement, 10K life insurance, and annual bonuses.
• Full-time salaried position.
• Performance evaluations are conducted annually as per company policy.

JOB REQUIREMENTS:

• 3-5 years of strong full-cycle AP experience with high volume.
• Preferred experience with Quickbooks and intermediate MS Excel skills.
• Familiarity with 3-way match process.
• Strong data entry and organizational skills.
• Ability to manage internal and external customer relations.

Job Type: Full-time

Pay: $40, $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Are you able to drive to each school in Palm Bay and perform bank runs (weekly or as-needed)?

Experience:

• AP or related: 3 years (Preferred)

Work Location: In person