Accounts Payable Specialist

2 weeks ago

Greenville, North Carolina, United States Catapult Employers Association Full time $45,000 - $70,000 per year

At Catapult, we are assisting our client, a 50 year-old firm with deep roots in NC, to find an experienced
Accounts Payable Specialist
to join the team in their
Greenville, NC
office. This full-time role is ideal for someone who thrives in a collaborative environment, takes pride in accuracy and organization, and enjoys supporting the financial health of a dynamic, multidisciplinary firm.

About the Role

The
AP Specialist
will play a key role in ensuring the accuracy and efficiency of the company's accounts payable operations. Reporting to the Financial Controller, this role supports daily financial functions, including vendor payments, invoice processing, and reconciliation tasks. You'll also contribute to month-end and year-end close processes and provide backup support to other members of our Support Team when needed.

Key Responsibilities

  • Review, verify, and process vendor invoices and payment requests in a timely and accurate manner
  • Match purchase orders, receiving documents, and invoices to ensure proper documentation/approval
  • Schedule and prepare payments (check, ACH, wire transfers) in accordance with vendor terms
  • Reconcile vendor statements and resolve discrepancies with vendors and internal departments
  • Maintain accurate and organized accounts payable records and files to company standards
  • Assist with month-end and year-end closing procedures related to accounts payable and billing
  • Monitor and reconcile specific general ledger accounts to ensure accuracy
  • Set up new vendors and monitor vendor file for IRS Form 1099 compliance
  • Process employee expense reports and corporate credit card payments
  • Respond to internal and external inquiries regarding accounts payable and client invoices
  • Support audits by providing documentation and explanations as needed
  • Process company year-end 1099 reports and file approved reports to IRS specifications
  • Continuously evaluate and improve AP processes for efficiency and compliance

What You Bring

  • Associate's degree in accounting or related field
  • At least two years of professional experience working in Accounts Payable
  • Strong knowledge of accounts payable principles, practices, and procedures
  • Proficiency with Microsoft Excel and accounting software systems
  • Excellent attention to detail, organization, and analytical skills
  • Reliability and ability to meet deadlines consistently
  • Strong communication skills, both verbal and written
  • A proactive, team-oriented mindset and commitment to continuous learning
  • Alignment with the organization's core values and people-first culture

If you are excited to be a part of a collaborative organization that believes in people first, apply to join the team today

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