Staff Associate, Public Safety

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page. 

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

For assistance, please contact the recruitment team at

Minimum Hiring Annual Salary:

$52,612.00

Maximum Hiring Annual Salary:

$47,722.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4-day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums  
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see for comprehensive benefits) 
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.The Staff Associate for the Public Safety Institute (PSI) provides comprehensive administrative, operational, and budgetary support for the PSI Director in the following areas: the Bachelor of Applied Science (BAS) program, the Sim City training facility, and related public safety initiatives and programs. This position plays a critical role in coordinating course schedules, managing budgets, supporting student recruitment, and assisting with events. As the PSI's office manager, the staff associate ensures the smooth day-to-day functioning of PSI programs, fosters a welcoming and efficient environment for faculty, students, and community partners, and serves as the primary liaison between PSI and other college departments/programs.

Administrative Functions

• Serve as the primary point of contact for PSI, managing correspondence, preparing reports, and maintaining organized records and databases
• Provide Director III-level administrative support to the PSI department, including correspondence, memos, proposals, Aims reports, and complex data reports.
• Schedule and coordinate meetings, prepare agendas, take minutes, and track follow-up actions.
• Maintain the Director's calendar by coordinating with internal and external partners across campuses and community agencies.
• Safeguard confidential information related to faculty, staff, and students.

BAS Program Support

• Coordinate academic schedules, track enrollment, support faculty communication, prepare course materials, and monitor program data for reporting.
• Assist with faculty credentialing, supplemental agreements, and activity pay processing.
• Provide Student support, updating degree review, processing PLAs, processing BAS applications, and following up on required documents. Work with Element 451.

Sim City Operations

• Schedule facility use, coordinate logistics for training exercises with EMS, Fire, and Police, and ensure MOUs with educational and community partners are current.
• Work with faculty and external agencies to plan and execute simulation-based training activities.
• Maintain Educational Partner/Agency database for training and data collection.

Course Scheduling

• Collaborate with the PSI Program Directors and faculty to finalize course schedules, room assignments, and instructional needs for PSI.
• Maintain scheduling accuracy in institutional systems and communicate updates to relevant stakeholders.
• Enter Activity Pay for Credit Course payment.

Purchases, Payroll & Budgets:

• Initiate, process, and track requisitions, purchase orders, reconcile expenses, maintain budget tracking systems, procurement card purchases, and prepare financial summaries for the Director.
• Monitor/reconcile budgets for multiple PSI programs, advising on reallocations and assisting with annual and revised budget processes.
• Order and maintain office and instructional supplies; track inventory and expenditures.
• Prepare and submit part-time faculty payroll entries for processing using reports pulled from the database.

Recruitment Support

• Assist with student recruitment by preparing outreach materials, tracking inquiries, and coordinating campus visits or information sessions.
• Work with the Aims marketing department for recruitment campaigns, update the program website, as needed.

Events Coordination

• Plan, promote, and support PSI-hosted events such as advisory board meetings, graduation ceremonies, training exercises, and community outreach activities.

Compliance & Accreditation

• Support documentation and reporting for grants, accreditation, and compliance with institutional policies.
• Ensure PSI processes align with Aims Community College procedures and applicable regulations.

Conflict Resolution

• Serve as the first line of contact for resolving concerns from vendors, students, faculty, and departments, escalating as needed to the Director.

Other Duties as Assigned

Minimum Qualifications:

• Associate's Degree in a related field, such as Business, Emergency Medical Services, Criminal Justice, Fire Science, Public Safety, etc., plus three years of related experience or an equivalent combination of education and/or work experience.
• Proficiency in Microsoft Office Suite and ability to learn specialized software (e.g., Workday, Google).
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• This position requires the use of a company vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance.

Required Documents:

• Cover Letter
• Resume

Preferred Qualifications:

• Bachelor's Degree in a related field, such as Business, Education, Emergency Medical Services, Criminal Justice, Fire Science, Public Safety, etc.
• Experience in public safety, law enforcement, EMS, or fire services training environments.
• Knowledge of higher education processes, including course scheduling and student services. ​
• Experience with simulation-based training facilities.
• Customer service and problem-solving skills.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page:

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.

---