Full Time Office/ HR Coordinator Needed Monday-Friday

1 week ago

Oakland, California, United States HighCom Security Services, Inc. Full time $32,000 - $64,000 per year

About Us

HighCom Security Services Inc. is an all-inclusive, high-end security services firm, locally headquartered in the Bay Area. We specialize in terrorism prevention strategies and provide the highest level of security and protective services to corporations, private organizations, government organizations, and high-profile individuals. Here at HighCom, we are dedicated to the success of our employees and our customers, and believe our continued success is a result of the top-quality candidates we hire to join our Team

Job Description

We're looking for a detail-oriented and proactive Office & HR Coordinator to provide administrative, HR, and recruiting support to our team. This role goes beyond typical office administration—it's ideal for someone with a strong foundation in recruiting, human resources, and basic technology systems. The right candidate will help streamline processes, support daily operations, and contribute to building an efficient and engaged workplace. Essential Functions:

  • Applicants will answer and direct incoming calls, quickly and efficiently screen, forward, or direct calls to the appropriate extension.
  • Produces weekly, monthly, quarterly, and annual reports to the HR Department.
  • Provides stellar customer support to internal and external customers with the willingness to always go that extra mile to ensure customer satisfaction.
  • Manage general office operations, including scheduling, filing, and correspondence
  • Assist with internal communications, company events, and office coordination

Recruiting & Onboarding

  • Assist with job postings, candidate sourcing, and resume screening through JobScore ATS
  • Schedule interviews and coordinate candidate communications
  • Help prepare letters, new hire packets, and onboarding materials
  • Support new hire orientation and ensure smooth transitions for incoming employees

HR Support

  • Maintain employee records and update HR databases
  • Assist with PTO tracking, benefits administration, and employee engagement initiatives
  • Help implement HR policies and procedures in alignment with company standards
  • Provide confidential support on HR matters as directed by the HR Manager

Additional Functions:

  • Assist other administrative staff or departments with overflow work, including word processing, data entry, and file management.

Skills & Experience

  • High school diploma or equivalent required. Some college education or business classes are highly desirable.
  • Previous HR experience is needed.
  • Minimum 2 years of working experience in an office environment.
  • Demonstrated excellent organizational and time-management skills.
  • Demonstrated ability to multitask and work in an environment with interruptions.
  • Demonstrated ability to maintain strict confidentiality.
  • Possess exceptional customer service skills and the ability to interface professionally with all levels of internal and external customers.
  • Ability to work independently as well as in a team environment with limited supervision.
  • Must have excellent computer skills, including comprehensive knowledge of Microsoft Office products: MS Word, MS Excel, MS Outlook. Experience using web/cloud-based programs is a plus.

Other Information

  • Full-Time position. Hours: M-F 8:30 am-4:30 pm.
  • Compensation packages include medical benefits, 401k
  • PTO & Sick Time

Job Type: Full-time

Pay: $ $32.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • Flexible schedule
  • Health insurance
  • Paid time off

Work Location: In person

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