Administrative Coordinator
2 weeks ago
GeoControl Systems, a HUBZone company, is required to maintain a Federally mandated level of employees that reside (home residence) in a qualified HUBZone. ONLY applicants whose home address lies in a qualified HUBZone will be considered for this position.
You can verify whether you reside in a HUBZone by using the following website:
Job Summary
The purpose/function of this position is to perform and coordinate project administrative tasks for the Human Landing System (HLS) Crew Compartment Office (CrewCo) within the Exploration Development Integration (EDI) Office at JSC. Tasks include coordination of calendars to ensure CrewCo engagement in HLS events, coordination of meeting logistics and notices, taking technical meeting minutes, managing Sharepoint team pages/content, recording and coordinating minutes and actions, and general team records keeping. The person will work at Johnson Space Center with a large team of System Engineering and Integration (SE&I) personnel across multiple NASA centers in a hybrid virtual environment.
Responsibilities
Coordinating, setting up and assisting to run meetings with mixed in-person and virtual attendance, including meeting notices and coordination of availability
Participate in meetings and reviews to record and maintain technical minutes and document actions
Coordinate with stakeholders to develop, distribute and update meeting notices and internal distribution lists
Coordinate CrewCo forums through agenda coordination, presenter coordination, track topics and secure/protect presentation materials
Organize, update and maintain team Sharepoint pages and associated data
Manage/organize record keeping for team, including data access requests, weekly activity reports and travel logistics
Participate in team meetings, status work progress and provide inputs for team success
Assist in PowerPoint chart package development and document editing
Requirements
Education/Experience
A high school diploma
Minimum of 4 years experience in administrative tasks
Experience working with multiple stakeholders simultaneously and multi-task assignments
Must Reside in a HUBZone
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Desired
Experience with NASA and/or NASA procedures and processes, NASA meetings and milestone reviews
Experience supporting a technical engineering team
Team SharePoint pages/site management experience
Skills/Training
Well-developed skills in both written and verbal communication
Self-motivated and proactive ability to learn on the job
Experience in taking notes and assisting in development of presentations for other people
Ability to set up teleconferences and video conferences
Ability to work within a team environment, where the team is distributed across multiple NASA centers
Ability to identify concerns and gaps in information and communicate concerns to leadership in a diplomatic manner
Ability to work and communicate with multiple people for various purposes in parallel, such as captured actions and minutes while navigating required meeting tools in meetings
Experience in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams)
BenefitsBenefits
GCS health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Typical benefits offered include flexible work schedules and opportunities to work remotely, educational reimbursement, retirement benefits (401K, Roth), health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, and parental and pregnancy leave.
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