Administrative Coordinator

2 weeks ago


Houston, Texas, United States GeoControl Systems, Inc. Full time


GeoControl Systems, a HUBZone company, is required to maintain a Federally mandated level of employees that reside (home residence) in a qualified HUBZone. ONLY applicants whose home address lies in a qualified HUBZone will be considered for this position.

You can verify whether you reside in a HUBZone by using the following website:


Job Summary
 

The purpose/function of this position is to perform and coordinate project administrative tasks for the Human Landing System (HLS) Crew Compartment Office (CrewCo) within the Exploration Development Integration (EDI) Office at JSC.  Tasks include coordination of calendars to ensure  CrewCo engagement in HLS events, coordination of meeting logistics and notices, taking technical meeting minutes, managing Sharepoint team pages/content, recording and coordinating minutes and actions, and general team records keeping. The person will work at Johnson Space Center with a large team of System Engineering and Integration (SE&I) personnel across multiple NASA centers in a hybrid virtual environment.

Responsibilities

Coordinate meeting calendars and associated CrewCo participation, including tracking new events, tracking team member participation in meetings and developing look ahead team information
Coordinating, setting up and assisting to run meetings with mixed in-person and virtual attendance, including meeting notices and coordination of availability
Participate in meetings and reviews to record and maintain technical minutes and document actions
Coordinate with stakeholders to develop, distribute and update meeting notices and internal distribution lists
Coordinate CrewCo forums through agenda coordination, presenter coordination, track topics and secure/protect presentation materials
Organize, update and maintain team Sharepoint pages and associated data
Manage/organize record keeping for team, including data access requests, weekly activity reports and travel logistics
Participate in team meetings, status work progress and provide inputs for team success
Assist in PowerPoint chart package development and document editing

Requirements

Education/Experience

Required
A high school diploma
Minimum of 4 years experience in administrative tasks
Experience working with multiple stakeholders simultaneously and multi-task assignments
Must Reside in a HUBZone
, &zoom=4
Desired
Experience with NASA and/or NASA procedures and processes, NASA meetings and milestone reviews
Experience supporting a technical engineering team
Team SharePoint pages/site management experience

Skills/Training

Required
Well-developed skills in both written and verbal communication
Self-motivated and proactive ability to learn on the job
Experience in taking notes and assisting in development of presentations for other people
Ability to set up teleconferences and video conferences
Ability to work within a team environment, where the team is distributed across multiple NASA centers
Ability to identify concerns and gaps in information and communicate concerns to leadership in a diplomatic manner
Ability to work and communicate with multiple people for various purposes in parallel, such as captured actions and minutes while navigating required meeting tools in meetings
Experience in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams)

BenefitsBenefits

GCS health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Typical benefits offered include flexible work schedules and opportunities to work remotely, educational reimbursement, retirement benefits (401K, Roth), health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, and parental and pregnancy leave.




  • Houston, Texas, United States Ron Carter Ford Full time

    :The Administrative Coordinator plays an essential role in supporting the Shared Services Center by managing administrative tasks, handling data and reporting needs, and ensuring the accuracy of key accounting processes. The ideal candidate is dependable, detail-focused, and capable of balancing multiple priorities in a fast-paced environment while...


  • Houston, Texas, United States US Anesthesia Partners, Inc. Full time

    OverviewOversees daily administrative operations, manages office supplies and vendor relationships, and coordinates office activities like meetings and travel. They are also responsible for managing budgets, maintaining office policies and procedures, and serving as a point of contact for internal departments and external partners. This role requires strong...


  • Houston, Texas, United States US Anesthesia Partners Full time

    Overview:Oversees daily administrative operations, manages office supplies and vendor relationships, and coordinates office activities like meetings and travel. They are also responsible for managing budgets, maintaining office policies and procedures, and serving as a point of contact for internal departments and external partners. This role requires strong...


  • Houston, Texas, United States TAK Broadband Full time $18 - $22

    TAK Broadband is a leading end-to-end U.S. fiber broadband network construction contractor operating in 42 states. It builds more than just networks; it connects communities to new valuable digital opportunities. TAK offers comprehensive service solutions, from construction to drops to fulfillment. TAK's ecosystem of partners allows it to successfully...


  • Houston, Texas, United States Domino's Full time

    Company DescriptionMAKE GREAT PIZZA — AND MORE — POSSIBLEBe a part of the world's #1 Pizza companyJob DescriptionThe DCO Administrative Assistant supports market operations and team member engagement by delivering high-quality administrative support across compliance, office management, event coordination, and TUSA-wide New Team Orientation (NTO). With...

  • Sales Administrator

    4 days ago


    Houston, Texas, United States Incpg Full time

    Job Title: Sales AdministratorJob Overview:We are seeking a detail-oriented and proactive Sales Administrator for a nationally recognized Food Company. The ideal candidate will play a crucial role in supporting the sales team, ensuring efficient operations, and contributing to the overall success of our sales efforts. This is an excellent opportunity for an...


  • Houston, Texas, United States Clayton Services Full time

    Clayton Services is searching for aService Administratorto join a thriving company in North Houston. TheService Administratorwill be responsible for supporting the service department by dispatching service crews to chemical plants and refineries, managing billing processes, and ensuring smooth coordination between clients, technicians, and the Service...


  • Houston, Texas, United States MD Anderson Cancer Center Full time

    The Administrative Manager serves as the principle administrative manager and point of contact for the Division Head of the Division of Cancer Medicine. Performs high-level operational and executive level support for the Office of the Division Head. This role requires exceptional leadership, professionalism, and interpersonal and organizational skills....


  • Houston, Texas, United States Anotech Full time

    Anotech, an Alten group company, specializes in engineering consulting for the energy, infrastructure and process industries. Present in 40 countries, we offer reliable and efficient support to our clients in the realization of their large-scale projects, while maintaining compliance with local and international regulations, by presenting them to the highest...

  • Tax administrative

    2 weeks ago


    Houston, Texas, United States Jambrina CPA Full time

    SummaryAs a Tax Administrative, you will assist the Tax team with various tasks, including drafting forms and letters, coordinating calendars, taking phone calls, sending emails, preparing for meetings, and capturing notes.Main ResponsibilitiesDraft and complete federal and state tax forms and lettersFile annual reports and e-file returns and...