Buy and Bill Coordinator, Downtown Nashville

4 days ago

Nashville, Tennessee, United States Heritage Medical Associates Full time
Job Details Main Office (MO) - Nashville, TN Full Time Day Health Care Description

Heritage Medical Associates is one of the largest independent, multi-specialty physician groups in Middle Tennessee. Founded on the principle of providing exceptional, patient-centered care, we serve communities across three counties with over a dozen convenient clinic locations in Middle Tennessee. Our commitment to clinical excellence, operational integrity, and compassionate care makes us a trusted name in healthcare delivery.

What You will Do:

The Buy and Bill Coordinator is responsible for managing all aspects of the "buy and bill" process for specialty medications and other infused and injected products. This involves overseeing purchasing, inventory management, vendor/GPO relationships, rebates, reimbursement trends and financial analysis. With coordination with the Infusion manager, they play a crucial role in ensuring efficient operations, timely patient access to medications, accurate reimbursement and a profitable service line. 

Work You Will Do:

  • Lead end-to-end procurement and inventory control
  • Optimize purchasing and rebates across contracts
  • Primary liaison to vendors and the GPO
  • Monitor quarterly pricing and reimbursement updates
  • Track industry shifts and biosimilar options; guide conversions
  • Provide concise financial analysis and decision-ready reporting

What is Necessary:

Essential:

  • 2+ years of experience in a medical office or specialty pharmacy handling buy-and-bill processes.
  • Proficiency in relevant software, including billing and inventory management systems, and Microsoft Office.
  • 2+ years of experience in healthcare billing, accounting, or a related field with specific experience in buy-and-bill being advantageous.
  • Demonstrated EMR and billing software knowledge (e.g., eClinicalWorks, AllScripts). EPIC experience preferred.
  • Strong communication, organizational, analytical, and problem-solving skills, with attention to detail.
  • Ability to work independently and manage multiple tasks.
  • High school diploma or equivalent required. A billing or pharmacy tech certification may be substituted in lieu of a degree.

Preferred:

  • Associate's degree in a related field.
  • Experience in rheumatology, neurology, allergy or other infusion-heavy specialties.
  • Leadership experience
  • Prior experience negotiating with drug vendors or GPOs.
  • Certified Professional Biller (CPB) or Certified Pharmacy Technician (CPhT) a plus.
  • Knowledge of medical terminology and coding is helpful. 

Why the Work Matters:

The Buy and Bill Coordinator is essential to the financial success of any product administration to patients through various service lines providing such services.  Through navigating an ever-increasingly complicated world and a close working relationship with the Business office, Infusion manager and clinical staff, this position will be vital in managing the front-end financial aspects of a growing buy and bill practice. This work reflects our core values—trust, collaboration, problem-solving, and accountability—while continuously improving how we deliver exceptional patient care.

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