Venue & Facilities Coordinator

3 days ago

Nashville, Tennessee, United States Nashville Opera Full time $35,000 - $42,000 per year

We are seeking a detail-oriented and client-focused Venue & Facilities Coordinator to support the operations of our venue and ensure seamless, high-quality experience for every guest. This role serves as the backbone of daily operations, working closely with the Venue & Facilities Director to manage client communications, coordinate event logistics, and maintain the integrity of our facility.

The coordinator is responsible for managing the details that elevate client experiences, from scheduling tours and updating CRM systems to overseeing event setup and breakdown. This is a hands-on role that requires adaptability, strong communication skills, and a passion for delivering excellence.

Key Responsibilities

Client & Event Coordination

  • Respond promptly to client inquiries and schedule tours.
  • Maintain CRM records, contracts, and event timelines.
  • Support clients and vendors with load-in/load-out and enforce venue policies.
  • Oversee event setup and breakdown, ensuring smooth operations.

Marketing & Communication Support

  • Draft and schedule social media posts, newsletters, and vendor spotlights.
  • Collect event photography and content for marketing use.
  • Assist in maintaining the venue's website and online presence.

Facilities Management

  • Conduct daily walkthroughs to ensure venue readiness.
  • Report and coordinate maintenance needs with vendors.
  • Support housekeeping and security coordination as required.

Administrative Support

  • Track proposals, invoices, and client communications.
  • Aid with data reporting and post-event feedback collection.

The Ideal Candidate

A Team Player – You thrive in collaborative environments, supporting both leadership and clients.

A Detail-Oriented Organizer – You manage multiple moving parts with precision.

A Creative Communicator – You bring fresh ideas to marketing and client engagement.

A Flexible Problem-Solver – You adapt quickly to changing client needs and event dynamics.

Qualifications

  • 2+ years in event coordination, hospitality, or facility operations.
  • Strong organizational and communication skills.
  • Proficiency in CRM systems, Microsoft Office, and social media platforms.
  • Knowledge of event logistics, scheduling, and vendor coordination.
  • Ability to work a flexible schedule, including evenings and weekends.
  • A client-first mindset with the ability to remain calm under pressure.

Why Join Us?

The Noah Liff Opera Center is more than just a venue; it is a hub for arts, culture, and unforgettable experiences. As the Venue & Facilities Coordinator, you will play a vital role in supporting the success of one of Nashville's premier event spaces, working in a fast-paced, creative environment where no two days are alike. This is an opportunity to grow in the world of events and hospitality while making a direct impact on the client's experience.

Equal Employment Opportunity

Nashville Opera Association is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law.

Job Type: Full-time

Pay: $35, $42,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Employee discount
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Work Location: Hybrid remote in Nashville, TN 37209

  • Music Industry Sales and Logistics Coordinator

    4 days ago

    Nashville, Tennessee, United States AVLX Full time $45,000 - $65,000 per year

    Music Industry Sales & Logistics CoordinatorLocation: Nashville, TNJob Type: Full-Time - Mon-Fri - 9AM - 5PMCompany: AVLX (Inside Soundcheck, moving soon to Rock Nashville)About AVLXAVLX is a trusted provider of gear, accessories, and logistical support for touring professionals, artists, and production crews. Based inside Soundcheck Nashville, and soon...

  • Facilities Maintenance Technician

    4 days ago

    Nashville, Tennessee, United States Discovery Land Company Full time

    If you are an internal applicant, please log into Workday and submit your application via the Jobs Hub. Please click here to apply internally.This role will be located at one of Discovery Land Company's locations: Troubadour Golf & Field Club set outside of Nashville, Tennessee. Troubadour Golf & Field Club is seeking a Facilities Maintenance Technician to...

  • Intern, Live Events

    4 days ago

    Nashville, Tennessee, United States Academy of Country Music Full time

    We are seeking a proactive and detail-oriented Live Events and Production Intern to assist in the planning, coordination, and execution of many facets of the 61 Annual ACM Awards & ACM Lifting Lives Events including venue logistics, signage, master schedule, sponsor fulfillment, red carpet, offsite office layouts, credentials, security, volunteers, and...

  • Part Time

    4 days ago

    Nashville, Tennessee, United States Opry Entertainment Group Full time $25,000 - $35,000 per year

    As an Usher you'll contribute to exceptional guest experiences in our iconic concert venues. You'll verify tickets, direct guests to seating locations, distribute handouts, provide information, and assist with maintaining a clean facility during and after events. You'll deliver attentive, distraction-free service that enhances the event experience. As the...

  • Event Services Client Account Manager

    3 days ago

    Nashville, Tennessee, United States Allied Universal Full time $60,000 - $80,000 per year

    OverviewCompany Overview:Kick off your exciting career in Event Security with Allied Universal Event Services, the go-to leader in crowd management and event staffing. Dive into the action at sports stadiums, concerts, festivals, and convention centers, and thrive on the energy of being where it all happens. Join a lively team that services thousands of...

  • Facilities Project Manager

    3 days ago

    Nashville, Tennessee, United States Wilmot Inc. | Sustainability Consulting Full time

    Wilmot is seeking aProfessional Engineer (PE) with extensive program management and construction experienceto serve as a Facilities Project Manager embedded with WeGo's Capital Projects team. The successful candidate will assist in planning, design, and delivery of major transit and facilities projects, working collaboratively with WeGo staff, consultants,...

  • General Manager

    2 days ago

    Nashville, Tennessee, United States Opry Entertainment Group Full time $120,000 - $200,000 per year

    As the General Manager and venue leader of daily operations and guest experiences at the Nashville Riverfront Amphitheater (Ascend Amphitheater), you will take charge of overseeing and optimizing every aspect of the venue. You'll guide the development, implementation, and execution of business strategies across operations, entertainment programming, food &...

  • General Manager

    4 days ago

    Nashville, Tennessee, United States Opry Entertainment Group Full time

    As the General Manager and venue leader of daily operations and guest experiences at the Nashville Riverfront Amphitheater (Ascend Amphitheater), you will take charge of overseeing and optimizing every aspect of the venue. You'll guide the development, implementation, and execution of business strategies across operations, entertainment programming, food &...

  • General Manager

    2 days ago

    Nashville, Tennessee, United States Rockit Ranch Productions Full time $90,000 - $120,000 per year

    Company DescriptionRockit Ranch Productions is an Emmy Award Winning Restaurant and Nightclub Development and Management company specializing in Entertainment Marketing, Promotions, Branding, Public Relations, Events, and Operations. We pride ourselves on learning from the past, living in the present, and foreseeing the future of the entertainment industry....

  • Security Patrol Corporate Child Care Facility

    3 days ago

    Nashville, Tennessee, United States Allied Universal Full time $36,000 - $74,080 per year

    OverviewCompany Overview: Allied Universal, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we...