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Administrative Assistant

8 hours ago

Camp Hill, Pennsylvania, United States McKonly & Asbury, LLP Full time

McKonly & Asbury

Administrative Assistant, Advisory Segment – Camp Hill, PA

Description

McKonly & Asbury continues to build on an innovative culture that values teamwork and collaboration, establishes opportunities for everyone to make a difference, and offers a work-life balance not commonly found in public accounting firms. Our growth is building momentum and creating opportunities in our Camp Hill office. We are searching for a highly qualified Administrative Assistant in our Advisory segment who can support an existing and talented team. The ideal candidate will have experience with a wide range of administrative functions, with the ability to use MS Office Suite proficiently. In addition, this position will communicate with executive leadership, therefore strong communication skills are a must.

Responsibilities and Duties:

  • Manage complex professional calendars, type and edit correspondence, and maintain professional files electronically.
  • Answer and direct incoming phone calls.
  • Review and proofread proposals, presentations, and other documents for accuracy and clarity.
  • Enhance and finalize client reports.
  • Prepare client engagement letters and distribute and file signed versions.
  • Send various client communications.
  • Play a key role in the monthly billing and accounts receivable process.
  • Assist in maintaining accurate client data by proactively managing the firm client database as needed.
  • Capable of conducting research for various purposes, including travel arrangements and meeting facilities.
  • Reconcile monthly statements for corporate credit card accounts.
  • Act as liaison between other departments and outside agencies, including other Partners/Directors.

Ideal Candidate Characteristics:

  • Advanced knowledge and application of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Adobe Acrobat.
  • Excellent proof-reading skills.
  • Very detailed oriented and will ask questions if something appears inconsistent.
  • Advanced ability to multitask, prioritize tasks, and manage time effectively.
  • Strong verbal, written, and interpersonal skills.
  • Minimum of 5 (five) years prior experience providing direct support to executive management.
  • Detail oriented, proactive, and a high level of accuracy and thoroughness.
  • High integrity and a strong work ethic Discretion and ability to handle confidential information.
  • Effective team player who interacts well and collaborates with staff.
  • Within commuting distance of the Camp Hill Office
  • Flexible and able to switch tasks on short notice based on team and client needs.