Human Resources Administrative Assistant

2 weeks ago

Boston, Massachusetts, United States City of Boston Full time

Overview
This is a provisional appointment.

The Human Resources Administrative Assistant provides administrative and operational support to the Human Resources Division. This role assists with recruitment coordination, employee data management, correspondence preparation, special projects, and general HR record-keeping to ensure the efficient delivery of services.

Responsibilities

  • Attend recruitment drives, job fairs, and candidate orientations.
  • Provide administrative support to HR leadership, including scheduling meetings, preparing correspondence, and maintaining electronic and physical files.
  • Telephone reception: transfers calls as needed, takes and delivers accurate, timely, and thorough messages, refers callers to outside other departments as needed.
  • Assist with recruitment and onboarding processes, including posting job requisitions, scheduling interviews, pre-screening appointments, processing background checks, and preparing new hire packets.
  • Assist with the creation and maintenance of BPD recruitment social media content.
  • Maintain regular communication with prospective officer recruit candidates.
  • Maintain employee records and ensure data integrity in HR systems such as PeopleSoft (or applicable HRIS).
  • Prepare HR reports, spreadsheets, and presentation materials as needed.
  • Respond to routine inquiries from employees, applicants, and departments, referring complex issues to the appropriate HR staff.
  • Assist in coordinating training sessions, HR events, and staff communications.
  • Maintain confidentiality of sensitive employee and organizational information.
  • Serve as a backup to other HR Assistants as needed.
  • Provide support for HR projects and assignments such as Recruit Classes, Promotional Exams, and Annual Compliance tracking.
  • Perform other related work as required.

Minimum Entrance Qualifications

  • Applicants must have a minimum of three (3) years of full-time or equivalent part-time paid professional experience in human resources or office work.
  • High school diploma or equivalent required; an associate degree in business administration, human resources, or related field preferred, and may substitute for one (1) year of experience; a Bachelor's degree for two (2) years.
  • Excellent organizational, communication (written and verbal), and customer service skills.
  • Bilingual is a plus, but not required. (Spanish, Haitian Creole, Cape Verdean Creole, Chinese, and Vietnamese).
  • Ability to exercise good judgment and focus on detail as required by the job.
  • Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
  • Ability to maintain confidentiality and exercise sound judgment in handling sensitive matters.
  • Professional demeanor and strong interpersonal skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Experience with HRIS or applicant tracking systems (e.g., iCIMS, PeopleSoft, or similar) preferred.
  • Preference will be given to applicants with office experience in a human resources environment and experience in HR systems.

Criminal Record Check Required
PRE-EMPLOYMENT DRUG TEST REQUIRED
Boston Residency Required
Terms:
Union/Salary Plan/Grade: SEIU/RL-16

Hours per week: 35

  • Director of Human Resources

    6 days ago

    Boston, Massachusetts, United States City of Boston Full time

    Overview:Brief Job Description (essential functions of the job):The Office of Streets' Cabinet, which includes Public Works, Office of the Parking Clerk, Transportation Departments, and payroll division, is committed to delivering exceptional City services, building great streets, and implementing a transportation plan that works for all.  In order to...

  • Director of Human Resources

    1 week ago

    Boston, Massachusetts, United States City of Boston Full time

    OverviewBrief Job Description (essential functions of the job):The Office of Streets' Cabinet, which includes Public Works, Office of the Parking Clerk, Transportation Departments, and payroll division, is committed to delivering exceptional City services, building great streets, and implementing a transportation plan that works for all. In order to achieve...

  • Manager Human Resources

    4 days ago

    Boston, Massachusetts, United States Jericho HR Group Full time

    Job Description Manager Human ResourcesLocation: Boston, MassThe Human Resources Manager will be responsible for a range of activities relating to employee/labor relations, investigations of internal complaints of discrimination and harassment, management consultation on human resources matters, ADA and FMLA administration, training and development,...

  • Human Resources Generalist

    1 day ago

    Boston, Massachusetts, United States Harrison Gray Search Full time

    HR GeneralistLocation:Boston, MA (Hybrid – Minimum 3 days/week in-office, 2 remote)Reports to:Vice President, Human ResourcesCompensation:$75,000–$90,000 base + approx. 5% annual discretionary bonusOverviewA well-established financial services firm is seeking an experienced HR Generalist to join its Human Resources team. This position plays a key role in...

  • Human Resources Manager

    2 weeks ago

    Boston, Massachusetts, United States Soni Full time

    We are seeking a dynamic and experiencedHR Managerto oversee and manage all aspects of the human resources function, including payroll processing, talent acquisition, employee relations, compliance, and benefits administration. The ideal candidate will havehands-on experience with Paylocity, including payroll, HRIS, benefits administration, and reporting.Key...

  • Human Resources Manager

    2 weeks ago

    Boston, Massachusetts, United States ASM Global Full time

    POSITION: Human Resources ManagerDEPARTMENT: Human ResourcesREPORTS TO: General ManagerFLSA STATUS: Salaried/ExemptLEGENDS GLOBALLegends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach....

  • Human Resources Analyst

    5 days ago

    Boston, Massachusetts, United States Wellington Management Full time $80,000 - $150,000

    About UsWellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that...

  • Human Resources Business Analyst

    1 day ago

    Boston, Massachusetts, United States VanderHouwen Full time

    Status: 3-Month Contract (possibly extended)Job Title: HR Business AnalystLocation: On-siteSchedule:Monday-Friday 8:00-4:30 or 8:30-5:00Salary: $35-$38/hrAbout the company:As a leading healthcare institution, we embody a new standard of excellence in healthcare, where innovative and equitable care empowers all patients to thrive. We bring together top-tier...

  • Head of Human Resources

    2 weeks ago

    Boston, Massachusetts, United States Trivelta Full time

    Trivelta builds the technology that powers modern, social-first gaming experiences. Through our proprietary sportsbook and casino engine, we enable partners to launch their own fully branded, legally compliant gaming products — combining real social interactions, predictive gameplay, and casino entertainment in one unified experience.  Headquartered in...

  • Administrative Assistant

    7 days ago

    Boston, Massachusetts, United States Bay Cove Human Services, Inc. Full time

    Bay Cove Human Services' mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program...