Event Director's Assistant

6 days ago

Newport, Oregon, United States Greater Newport Chamber of Commerce Full time

Job Description – Event Director's Assistant

We are seeking a highly organized and detail-oriented Event Director's Assistant to support the planning, coordination, and execution of community and corporate events. This role is ideal for someone who thrives in a fast-paced environment, can juggle multiple tasks, and has excellent communication skills.

Responsibilities

  • Assist the Event Director with day-to-day operations, scheduling, and event planning tasks
  • Coordinate logistics such as venue setup, vendor communication, catering, and audiovisual needs
  • Prepare and maintain event documents, contracts, budgets, and timelines
  • Support marketing efforts including event promotion, social media, and registration management
  • Manage guest lists, RSVP tracking, and attendee communications
  • Recruit, train, and schedule event volunteers or staff
  • Provide on-site support during events (check-in, troubleshooting, vendor coordination)
  • Ensure compliance with safety, permitting, and organizational guidelines
  • Perform administrative tasks such as email correspondence, invoicing, and database entry

Qualifications

  • Strong organizational and multitasking abilities
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office/Outlook (experience with GrowthZone event software a plus)
  • Ability to work flexible hours, including evenings and weekends for events
  • Customer service and problem-solving skills
  • Prior experience in event planning, hospitality, marketing, or administration preferred

Job Type: Part-time

Pay: $ $27.89 per hour

Expected hours: 20 per week

Benefits:

  • Flexible schedule

Work Location: In person

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