Administrative Specialist

The Kansas State Department of Education (KSDE) is a dynamic, dedicated service agency that provides leadership, resources, support and accountability to the state's K-12 education system. KSDE administers the state's governance of education, standards and assessments, special education services, child nutrition and wellness, title programs and services, career and technical education, and financial aid. It is the goal of the agency to provide all Kansas children with equal access to a quality, high-level education that promotes student achievement and prepares all students for global success.The department is governed by the Kansas State Board of Education, but the day-to-day administration of the agency is the responsibility of the Commissioner of Education, who is appointed by the Board of Education.Important Recruitment Information for this vacancy:To assist the Kansas State Department of Education in carrying out the Kansas State Board of Education mission, we are recruiting for a Administrative Specialist on the Human Resources team.Job Posting closes: Open Until FilledRequired documents uploaded: Open Until FilledJob Location: Topeka, KS (Landon State Ofc Bldg.)Potential start date:As soon as possible*If the selected candidate is currently under an employment contract with a Kansas school district, the position will be held for them until the contractual obligations are fulfilled and then will join our team.Kansas State Department of Education900 SW Jackson St., Suite 102Topeka, KS About the PositionWho can apply: Anyone (External)Classified/Unclassified Service: UnclassifiedFull-Time/Part-Time: Full-TimeRegular/Temporary: RegularWork Schedule: Monday – Friday, Hours to be determinedEligible to Receive Benefits: YesCompensation: $23.00 HourlyEmployment BenefitsComprehensive medical, mental, dental, vision, and additional coverageSick & Vacation leaveWork-Life Balance programs: parental leave, military leave, jury leave, funeral leavePaid State Holidays (designated by the Governor annually)Fitness Centers in select locationsEmployee discounts with the STAR ProgramRetirement and deferred compensation programsVisit the Employee Benefits page for more information…Position Summary & Responsibilities:This position functions as the agency recruiter and agency receptionist. This position acts as backup to the Human Resources Professional for time and labor/payroll duties; and provides administrative support for the Human Resources team, the Professional Practices Commission (PPC) and the Recognition Programs administrator. This position also updates position descriptions and organization charts for all KSDE teamsYou may request a position description for this opening by email from Be sure to use the Job ID in the subject line.Required Minimum Qualifications:Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.Preferred Skills and/or Qualifications:Bachelor's degree;Knowledge of standard office practices and administrative skills; PC skills for word processing, spreadsheets and databases (Microsoft Office Suite);Ability to work with professional staff;Ability to work in a team environment and function as a contributing team member;Ability to work with the public;Ability to work independently, plan, organize, prioritize, make decisions, meet deadlines, solve problems and produce accurate work in a timely manner; andPossess excellent writing skills, knowledge of correct grammar and punctuation, and ability to proofread and edit a wide variety of documents.Preferred Experience:Ability to communicate in a concise and effective manner, both verbally and in writing;Ability to work independently;Knowledge and understanding of working in a confidential environment;Proficient with Microsoft office suite;Possesses an attention to detail;Takes initiative; andWorks well with a variety of personalities.Recruiter Contact Information:Recruiter: Marisa SeeleEmail: Phone: Job Application ProcessFirst Sign in or register as a New User.Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.Start your draft job application, upload other required documents, and submit when it is complete.Manage your draft and submitted applications on the Careers> My Job Applications page.Check your email and My Job Notifications for written communications from the Recruiter.Email – sent to the Preferred email on the My Contact Information pageNotifications – view the Careers> My Job Notifications pageHelpful Resources at : "How to Apply for a Job – Instructions" and "How to Search for a Job – Instructions"Required Documents for this Application to be CompleteUpload these on the Attachments step in your Job ApplicationResume (or choose existing if you have one)Cover letterTranscripts (if a degree is part of the required minimum qualifications)For education to be considered, please include transcripts with your resume.Kansas Tax Clearance Certificate IS NOT Required by KSDE.Helpful Resources at : "How, What, & Where do I Upload Documents"Equal Employment OpportunityThe State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.