Human Resources

13 hours ago


Hacienda Heights, California, United States AIMA Ebike Inc Full time

About AIMA Ebikes USA

AIMA is one of the largest and most respected electric mobility brands globally, now rapidly expanding its presence across the United States. We operate a fast-moving B2B distribution model, supplying high-quality electric bikes to independent bicycle dealers nationwide. Our U.S. operations include logistics, warehousing, dealer partnerships, administrative operations, and multi-state sales expansion.

As we scale, we are building formal processes, strengthening compliance, improving systems, and preparing for significant growth. We are looking for an HR & Administrative Coordinator who will help build our internal operational backbone.

Role Summary

The Human Resources & Administrative Coordinator will support all people-related functions and assist with general administrative operations across AIMA's U.S. business. You will manage onboarding, documentation, systems setup, recruiting coordination, and internal process development. This is a foundational role for someone who wants to help shape HR infrastructure at a fast-growing company.

Key Responsibilities

  1. Recruitment & Hiring Support

  2. Post job openings on multiple platforms (Indeed, LinkedIn, ZipRecruiter, etc.).

  3. Coordinate candidate screening, interview scheduling, and reference checks.

  4. Prepare employment agreements, contractor agreements, and new hire packets.

  5. Assist with hiring across multiple states (CA, NJ, MI, IL, IN, OH, etc.).

  6. Onboarding & Offboarding

  7. Set up new employees on necessary software and systems to facilitate their daily tasks.

  8. Collect W-4, I-9, NDA, background check, and onboarding documents.

  9. Manage offboarding checklists and equipment return.

  10. HR Compliance & Documentation

  11. Maintain employee files and ensure compliance across multiple states.

  12. Track PTO, employee handbook distribution, and signed company policies.

  13. Assist with developing organizational policies, procedures, and HR frameworks.

  14. Administrative Support

  15. Support the Operations Manager with administrative tasks across logistics, accounting, sales, and vendor communication.

  16. Maintain calendars, meeting notes, and internal communications.

  17. Coordinate with overseas teams in China and support bilingual document preparation.

  18. Assist with warehouse and office administrative tasks.

  19. Systems & Process Development

  20. Help develop and improve HR workflows.

  21. Manage templates such as offer letters, NDAs, agreements, and onboarding documents.

  22. Support use of:

  23. Microsoft Workspace

  24. QuickBooks

  25. Internal spreadsheets

  26. WeChat for communication

  27. Office, Vendor & Administrative Logistics

  28. Process vendor onboarding documents.

  29. Coordinate scheduling for U.S. and China teams.

  30. Assist with shipping documents and warehouse paperwork.

Qualifications

Required

  • Must be authorized to work in the US

  • 1–3 years of experience in HR, Recruiting, Office Administration, or Operations.

  • Excellent organizational skills and attention to detail.

  • Bilingual English and Mandarin

  • Ability to manage multiple responsibilities in a fast-paced environment.

  • Strong written and verbal communication.

What We Offer

  • Salary Range: $60,000 - $70,000

  • 401(k) Retirement Plan with 4% Matching

  • Health Insurance: Medical, Dental, Vision

  • Paid Time Off (PTO) and sick days

Job Type: Full-time

Pay: $60, $70,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person


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