Benefits Specialist

Primary Function

Responsible for benefit and leave administration; providing administrative support to HR Management and other managers within the department; interfacing with employees regarding general questions, onboarding new employees and ensuring that work permits, certifications and licenses are up-to-date.

Essential Responsibilities All job duties are to be performed in accordance with Company Policies & Procedures, OSHA standards and other legal regulations and requirements. Essential responsibilities include the following. Other duties may be assigned:
• Onsite 8 hours per day, 5 days per week.

• In coordination with leadership, implement and administer all benefit, leaves, and accommodation requests.
• On an ongoing basis, determine eligibility for benefits for all employees.
• On an ongoing basis, ensure that the HRIS system is appropriately set up for employees to request and obtain benefits and to track leaves.
• Assist eligible employees in enrolling in benefits upon their request. Ensure that any selections made in the HRIS system by employees are fully processed. Ensure that the appropriate deductions for enrollments are active in the HRIS system.
• On an ongoing basis, stay apprised of current federal, state and local laws regarding benefits.
• In coordination with leadership, administer the Open Enrollment process each year.
• Oversee the administration of COBRA, FMLA and other leave programs in tandem with benefits administration for employees who are on leave.
• Assist in managing employee relations matters, including conflict resolution, investigations, and disciplinary actions when needed.
• Manage all pre-employment, new hire paperwork, I-9 documentation; enter new hire information into the required HRIS systems.
• Assist with processing of terminations, job changes, and related personnel administration
• Maintain all personnel files, write-ups, status changes/updates, and other employment documentation in HRIS systems.
• Audit employee personnel and medical files to ensure all information is current, compliant, and accurate on a quarterly basis.
• Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management.
• Perform recruiting functions such as posting jobs on the internet and external sites.
• Perform employment verifications for current and terminated employees. Conduct exit interviews.

• Ensure facility is current with all compliance postings and updates

• Serve as back-up for the processing of payroll for all employees in the absence of the Payroll Administrator.

• Create and maintain Company identification badges.
• Monitor and assist with ensuring all employees have current permits, certificates, and/or licenses as required for their job position.
• Provide support in all areas of HR for the company's parent and affiliated entities.
• Perform other duties as assigned.
• Attend annual BSA/AML training, as scheduled.
• Immediately report facts surrounding any potentially suspicious activity observed to a Supervisor, Casino Shift Manager, or the Compliance Department.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor's Degree in Business or Human Resources and five to ten years of Human Resources experience or equivalent combination of education and experience in related field required.

Certifcations

• PHR/SPHR or SHRM Certification preferred, but not required.

Experience

• At least five years' experience in benefits administration.
• At least five years' experience in leave administration.

Skills

• Ability to maintain the strictest confidentiality.
• Thorough knowledge of the ACA laws.
• Thorough knowledge of Human Resources best practices.
• Ability to write detailed reports and correspondence.
• Ability to effectively present information in a one-on-one setting and small group presentations.
• Strong interpersonal skills.
• Strong communication skills. Experience working in a company with multiple locations is preferred.
• Ability to focus on duties in an environment that can sometimes be loud and busy.
• Ability to work with mathematical concepts such as probability and statistical inference.

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Proficiency in MS Office including Word, PowerPoint and Excel.

• Proficiency using computerized HRIS systems (Paycom, Paylocity, UKG, etc.)

Conditions of Employment

This job has conditions of employment essential to the position that include:

• Must be able to renew and maintain an active work permit according to the state and local laws.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be:

• Standing and Sitting: Specific demands for standing and sitting on this job:

o Frequently required to sit.

o Frequently required to stand.

• Walking and Reaching: Specific demands for walking and reaching on this job:

o Regularly required to walk and reach with hands and arms

• Lifting: Specific demands for lifting on this job:

o Occasionally lift and/or move up to 10 pounds at chest level and carry 100 feet

• Vision: Specific vision abilities required by this job:

o Close vision

o Distance Vision

o Peripheral Vision

o Depth perception

o Ability to adjust focus

• Communication:

o Must be able to communicate with Management, team members and guests