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Administrative Assistant

2 weeks ago

West Islip, New York, United States Stony Brook University Medical Center Full time

Responsibilities:

This position requires the incumbent to provide administrative support to the Practice. This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication within and outside the department.

Essential Job Functions:

  • Schedule meetings and keep calendars.
  • Answer and direct phone calls.
  • Order supplies.
  • Prepare payment requisitions.
  • Open, sort and distribute mail.
  • Coordinate maintenance of office equipment.
  • Maintain confidential files.
  • Scan and maintain documents and files.
  • Prepare meeting materials and handouts.
  • Retrieve and verify radiology authorizations.
  • Assist in day-to-day operations of department.
  • Maintain office environment to ensure productivity.
  • Perform all other duties as assigned by management.

Category

Business Support

Exempt/Non-Exempt

Non-Exempt

Location

South Bay OBGYN - OB/GYN

Full-Time/Part-Time

Full-Time

Position Requirements

Qualifications:

  • Experience working as a receptionist in a busy physician practice preferred
  • Knowledge of medical terminology and medical coding
  • An understanding of the various insurance plans as well as authorization/referral experience
  • Knowledge of clerical practices and procedures
  • Candidate should have excellent computer skills and some knowledge of using an electronic medical record and various other computer application needed to perform the job
  • Excellent communication skills
  • Attention to detail and high level of accuracy
  • Flexibility with the ability to multi-task

Preferred Skills:

  • Computer skills, word, excel, knowledge of EMR
  • Insurance verification/referral knowledge
  • Ability to multi task

Physical Demands: Must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard

Shift

Days

Tags

Benefits, PTO, 401K, Tuition Loan reimbursement

Salary Range

$ per hour

Position

Administrative Assistant

Open Date

11/4/2025