Administrative Assistant

Location: Bohemia, NY

Pay: $19–$22/hour

Schedule: Monday–Friday, 7:00 AM–4:30 PM

About the Role

Join a small, collaborative office team that supports skilled trades services across Suffolk and Nassau counties. This role is key to keeping operations organized and efficient for a company that's been serving the community for decades. If you're detail-oriented, thrive in a fast-paced environment, and have experience with CRM systems (Jobber preferred), we want to hear from you

Must-Have Skills

1. 1+ year of administrative experience.
2. Experience with CRM systems (Jobber preferred).
3. Strong communication and organizational skills.
4. Basic proficiency in Microsoft Excel.
5. Ability to multitask and prioritize effectively.
6. Valid driver's license.

What You'll Do

• Be the first point of contact for customers—answer calls, emails, and handle inquiries professionally.
• Schedule appointments, dispatch jobs, and keep technicians on track.
• Maintain accurate client records and job details in Jobber.
• Assist with quotes, invoices, data entry, and permit paperwork.
• Coordinate with warehouse and field teams to manage inventory and job readiness.
• Help with warehouse tasks (loading/unloading, inventory updates) for 60–90 minutes daily.
• Monitor project timelines and communicate updates to clients and staff.

What You Bring

• 1+ year of administrative or office support experience.
• Hands-on experience with CRM systems—Jobber preferred.
• Strong communication and multitasking skills.
• Basic proficiency in Microsoft Excel, Office, and Outlook.
• Detail-oriented with excellent organizational skills.
• Valid driver's license.
• Familiarity with service-based industries is a plus.

Why You'll Love Working Here

• Stable Schedule: Start with 4 days/week, then transition to full-time.
• Supportive Team: Join a small, friendly office replacing a long-time employee who is retiring.
• Growth Opportunity: Be part of a company that values initiative and cross-functional support.
• Business Casual Environment: Professional yet relaxed.

Job Type & Location

This is a Contract to Hire position based out of Bohemia, NY.

Pay and Benefits

The pay range for this position is $ $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bohemia,NY.

Application Deadline

This position is anticipated to close on Dec 15, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.