Administrative Assistant

6 days ago

Elgin, Illinois, United States Absolute Rent A Car Full time

SNAPSHOT OF BECOMING OUR Administrative Assistant:

Company: Absolute Rent A Car

Location: Elgin, IL

Pay: $25–$30 per hour, based on experience

Job Type: Full-time

Schedule: You will work within our business hours of Monday to Friday: 9:00 am - 6:00 pm and Saturday: 10:00 am - 2:00 pm

WHAT'S IN IT FOR YOU:

  • Paid time off
  • Growth opportunities
  • On-the-job training for all platforms
  • Direct mentorship from the owner
  • Long-term career opportunities
  • A high-performing team environment

WHAT SETS US APART?

Since 2002, Absolute Rent A Car has been dedicated to serving the Chicagoland community with reliable luxury vehicles and a unique Rent 2 Own program that ensures accessibility for everyone, regardless of credit history. We pride ourselves on our ability to say "yes" when others say "no," and this supportive attitude extends to our workplace culture. Our team members benefit from paid time off, direct mentorship from the owner, on-the-job training, and opportunities for long-term career advancement within a dynamic and high-achieving environment. If you seek growth, encouragement, and a role where your contributions truly matter, Absolute Rent A Car is the ideal fit for you.

THE VITAL ROLE YOU HAVE AS OUR ADMINISTRATIVE ASSISTANT:

  • Operations & Accounting: You'll be the bridge between our service teams, accounting, and customer experience groups, ensuring a smooth flow of information.
  • Vehicle Tracking: Track repairs, reconditioning costs, and vendor charges for every vehicle passing through our operation.
  • Documentation: Handle critical documents, including scanning, filing, and maintaining invoices, titles, and receipts.
  • Vendor Coordination: Confirm vendor charges against purchase orders and coordinate with accounting for timely payments.
  • Estimating & Parts: Create and edit estimates, track parts orders, and manage returns.
  • Inventory: Enter all parts, labor, and reconditioning costs into our Dealer Control System (DCS).
  • Customer Service: Act as the first point of contact for incoming calls and walk-in inquiries.
  • Scheduling: Manage vehicle pickups, service appointments, and vendor check-ins.
  • CRM Support: Maintain accurate customer records and assist with follow-ups and outreach.

DO YOU HAVE WHAT IT TAKES?

  • Valid driver's license and clean driving record
  • Tech-savvy and willing to learn multiple platforms (TechMetric, CCC, DCS, CRM)
  • Confident communication skills with vendors and team members
  • Positive, energetic, and solutions-oriented
  • Detail-oriented and organized
  • Experience with TechMetric, CCC, DCS, and CRM systems is preferred

Mechanical automotive experience in at least one of the following roles is required:

  • Automotive service advisor or writer
  • Parts counter specialist (OEM or aftermarket)
  • Vehicle buyer, wholesaler, or dealership sales rep with technical knowledge
  • Auto technician or support role within a dealership or shop
  • Any role requiring hands-on familiarity with automotive systems or components

Are you the Administrative Assistant we're looking for? If so, the initial application is short and mobile-friendly. Apply now

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