Accounting Manager

15 hours ago

Nashville, Tennessee, United States Alpha Hire Inc. Full time

Job Overview

We're seeking a highly organized and detail-oriented Accounting Manager to oversee the full accounting cycle for construction projects — from payables and receivables to job cost tracking, reconciliations, and draw management. The ideal candidate will ensure financial accuracy, maintain healthy cash flow, and deliver transparent reporting to leadership, lenders, and clients.

Key Responsibilities

Accounts Payable & Receivable

  • Receive, log, and process vendor invoices through BuilderTrend and QuickBooks.
  • Code invoices accurately to the correct project, budget category, and cost code.
  • Coordinate invoice approvals with project managers and ownership.
  • Prepare and distribute vendor payments (ACH/check).
  • Manage accounts receivable, including client invoicing, draw requests, and collection follow-up.

Project Accounting & Job Costing

  • Set up financial accounts for each project in QuickBooks.
  • Maintain daily transaction logs and attach all invoice documentation.
  • Perform biweekly budget reconciliations, prepare variance reports, and distribute to project managers for review.
  • Adjust costs appropriately between the P&L and balance sheet.

Draw Requests

  • Compile and reconcile unpaid bills by job reports.
  • Prepare client draw packages with invoices, summaries, and supporting documentation.
  • Submit and track draws with lenders or clients, verify disbursements, and log receipts.
  • Maintain master draw schedules and update project cash flow projections.

Financial Reporting

  • Prepare monthly P&L statements, balance sheets, and cash flow reports.
  • Reconcile loan accounts, vendor accounts, and client retainage balances.
  • Present monthly and project-close financial packages to leadership.
  • Conduct post-project financial analysis and update historical cost data.

Compliance & Documentation

  • Maintain strict record-keeping for all invoices, draws, payments, and approvals.
  • Archive financial documents in Dropbox or designated systems per SOP.
  • Ensure processes align with internal controls and external compliance requirements.

Qualifications

  • 3–5 years of accounting or bookkeeping experience (construction or project-based industry preferred).
  • Proficiency with QuickBooks, BuilderTrend (or similar project management software), and Excel.
  • Strong understanding of job cost accounting, draw cycles, and financial reconciliation.
  • Exceptional attention to detail and ability to manage multiple projects simultaneously.
  • Excellent communication and collaboration skills with project managers, clients, and vendors.

Compensation & Benefits

  • Competitive compensation
  • Paid time off (PTO) and company holidays
  • Opportunities for professional growth and development
  • Supportive and collaborative work environment

G213

Job Type: Full-time

Pay: $95, $115,000.00 per year

Work Location: In person

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