Lead Administrative Coordinator

Job Title: Lead Administrative Coordinator

Location: Baltimore, MD — Hybrid (local travel required)

Salary Range: $55,000–$60,000 + Full Benefits

Reports To: Managing Director of Operations

Make an Impact in Baltimore

Are you an organized, systems-savvy professional who thrives on efficiency, consistency, and service? Do you believe in the power of community, grassroots leadership, and equity-driven work? If so, you might be the next Lead Administrative Coordinator for a transformational non-profit in Baltimore.

Based in Baltimore and powered by its people, we support local organizations working directly with young people. From after-school programs to arts and academic support, we fund the work that helps kids and youth thrive. But we're not just funders—we're partners in building a more just, joyful, and opportunity-rich city for all.

Why Join Us?

What we do:

Invest in community-rooted solutions led by youth and grassroots leaders.

Prioritize racial justice and intergenerational leadership.

Build systems that reflect care, transparency, and accountability.

Provide benefits that support your life: Health, dental, vision, generous PTO, parental leave, internet allowance, mileage reimbursement, and professional development support.

We're a mission-driven team committed to uplifting Baltimore's youth and supporting those who do the work every day. If you're excited to be part of a growing, dynamic organization that values Ubuntu, equity, and collaboration, we encourage you to apply—even if you don't meet every qualification listed.The Role: Lead Administrative Coordinator

This is more than an admin job. As the Lead Administrative Coordinator, you'll be the operational glue that holds key systems and workflows together. You'll oversee the smooth flow of information, communication, and coordination across teams and serve as a go-to person for day-to-day operations.

You'll also supervise our Administrative Coordinator, helping to set a culture of excellence and care in how we organize, manage, and show up in our work.

Key Responsibilities

Systems Management & Optimization

Maintain and audit internal systems (ClickUp, NEON, SmartSimple) for accuracy and alignment. Monitor task dashboards and ensure timely follow-ups.

Lead file management, data integrity, and permission settings.

Train team members and guide system improvements.

Administrative & Office Operations

Supervise the Administrative Coordinator and oversee inboxes, phone lines, mail, and

supplies. Support virtual meetings (tech, chat, troubleshooting).

Coordinate complex schedules and prep for meetings (agendas, notes, materials).

Maintain shared spaces and ensure smooth office logistics.

Ensure brand consistency across digital and print communications.

Operations Support & Logistics

Manage internal calendars and event logistics.

Coordinate travel, vendor communications, and special projects.

Archive projects and support reporting and compliance.

Partner with IT to address access or system issues.

Leadership & Cross-Team Coordination

Coach and mentor the Administrative Coordinator.

Identify and implement operational improvements.

Support culture-building efforts and strategic projects across departments.

Align admin processes with our values: equity, intentionality, transparency, and

accountability.

About You — The Ideal Candidate

We understand not everyone will meet every qualification. If this role excites you and you meet most of the below, we encourage you to apply.

Must-Haves:

5+ years of admin, ops, or project management experience.

Proven experience leading staff, managing systems, or running office operations.

Strong communication, organization, and problem-solving skills.

Proficiency in Google Workspace and Microsoft Office.

Comfort navigating fast-paced, mission-driven environments.

Nice-to-Haves:

Experience with ClickUp, NEON CRM, or JotForm.

Nonprofit or grassroots org experience.

Background supporting hybrid work or light IT troubleshooting.

Experience supervising or mentoring junior staff.

Core Competencies We Value

We're looking for someone who excels at:

Collaboration: Builds strong relationships across teams.

Data-Informed Action: Uses data to improve systems and outcomes.

Strategic Agility: Anticipates needs and adapts to change.

Integrity: Communicates honestly and directly, builds trust.

Radical Inclusion: Actively listens, challenges bias, and fosters belonging.

Service: Centers the needs of our community in every action.

Stewardship: Uses time and resources wisely.

Digital Readiness: Skilled in working and communicating in a hybrid environment.

Commitment to Baltimore

We are proudly rooted in Baltimore. In accordance with the City's Local Hiring Law, we prioritize hiring Baltimore residents and ask all applicants to share their connection to the city. Knowledge of Baltimore's neighborhoods, history, and community assets is a big plus. Additional Information

Financial Disclosure Requirement:

This position is subject to annual financial disclosure requirements through the Baltimore City Ethics Board. Learn more here.

EEO & Accommodations:

We are an Equal Opportunity Employer. We're committed to diversity, equity, and inclusion in all hiring and employment practices. Accommodations will be made for applicants with disabilities upon request.

How to Apply

If you're excited about this role, even if you're not sure you meet every requirement, we hope to hear from you. Bring your organizational superpowers, leadership mindset, and love for Baltimore — and let's build something transformative together.

Job Type: Full-time

Pay: $55, $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Baltimore, Maryland 21202