Administrative Assistant

Job Description

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative and clerical support to our team/department and management. The ideal candidate will possess excellent communication skills, proficiency in office software, and the ability to manage multiple priorities in a fast-paced environment. This role is crucial in ensuring the smooth and efficient day-to-day operations of the office.

This is an in-person position located at the Providence location in Anchorage.

Responsibilities

• Perform administrative and clerical support for management and field staff.
• Conduct onsite inspections and complete related checklists and reports accurately.
• Manage Accounts Receivable (AR) and Accounts Payable (AP) tasks, including invoice processing and data entry.
• Maintain and update digital and physical records, reports, and documentation.
• Prepare correspondence, spreadsheets, and presentations using Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Schedule and coordinate meetings, appointments, and communications between departments.
• Assist with inventory tracking, ordering supplies, and maintaining organized filing systems.
• Support project coordination by following up on tasks and ensuring timelines are met.
• Answer phones, respond to emails, and provide excellent customer service to internal and external contacts.
• Ensure accuracy and attention to detail in all work performed.
• Other duties as assigned and qualified for.

Qualifications

• High School Diploma or GED equivalent.
• A valid Driver's License and an acceptable driving record for the past three (3) years to be eligible under NMS' vehicle insurance policy.
• Proven experience as an Administrative Assistant, Office Clerk, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Accounts Payable/Receivable and data entry.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor and strong attention to detail.

Background Requirement:

An individual is ineligible to work in any position that has Regular Contact with or Control over Children, Dependent Adults or Vulnerable Persons if the individual has been convicted of:

• One or more felonies and/or two or more misdemeanors of Crimes Against Persons and/or Crimes of Violence.
• Any Crime against a Child, Dependent Adult or Vulnerable person, regardless of its classification as a felony, misdemeanor, or other type of offense.
• Any Sex Crime, regardless of its classification as a felony, misdemeanor, or other type of offense.
• Murder.

Working Conditions and Physical Requirements

Weather: Indoors: environmentally controlled; requires most or all work to be done inside.

Noise level: Moderate.

Description of environment: This is an office setting at a medical facility.

Physical requirements: Employee is required to lift and/or move up to 25 lbs. and/or 50 lbs. Frequently to constantly required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Travel: None

Competencies

NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.

Equal Opportunity Employer NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

Accommodation Requests for Job Seekers with a Disability. If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at or

Default: Location : Location US-AK-Anchorage

Job ID

NMS Division NMS FFM

Work Type On-Site

Work Location Anchorage

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.