Business Office Manager

1 week ago

Lewiston, Maine, United States Montello Manor Full time $110,000 - $120,000 per year

Montello Manor is a 37 bed skilled nursing facility that has been providing comprehensive, quality health care to the Central Maine area for over 50 years.

At Montello Manor we have designed an environment that allows residents to be as independent as possible. All the routines and comforts of daily living are in place, with professional support available 24 hours a day.

Our staff is committed to providing an environment that offers social, spiritual, recreational, culturally diverse preferences and educational opportunities, along with thoughtful assistance that is responsive to each person's needs. We strive to make a positive, beneficial contribution to good health and want you to remain in control of your schedule and desired lifestyle. Our strengths reside in a long history of Skilled and Short-Term Rehabilitation experience, as well as Long Term Care Nursing Services.

Business Office Manager Summary

As the Business Office Manager, you are able to use your skills to support the entire facility. You are a key contact for Residents and Employees; responsible for handling of resident personal funds, handling incoming payments, billing, collections, accounts payable and in addition, you manage employee new hire, benefit and payroll responsibilities.

Essential Job Functions:

  • Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.
  • Work with family members and residents to ensure a good understanding of the financial responsibilities to the facilities
  • Participate in the resident admission process by providing explanations of the facility's rates, billing cycle and payment terms, including collecting the first month's advance payment upon admission.
  • Prepare and submit monthly resident billings for services provided.
  • Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments.
  • Monitor and manage the accounts receivable and collection processes.
  • Pursue past due accounts persistently and maintain proper back-up documentation.
  • Obtain and submit all required documentation to bill third party payers as per program/company guidelines.
  • Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, payroll journal, and general ledger as directed.
  • Prepare and submit reports on a timely basis as required and directed by Administrator, this company, and governmental agencies.
  • Provide statistics to audit and reimbursement for year-end processing.
  • Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties.
  • Create a positive on-boarding experience for new hires.
  • Bi-weekly payroll responsibilities

Office Manager Minimum Qualifications:

  • Bookkeeping experience.
  • Excellent computer skills; ability to MS Office suite of products, as well as experience with financial systems.
  • Amazing customer service and communication skills.
  • Excellent self-discipline and patience.
  • Self-motivated, able to keep up with this demands of this position.
  • Genuine caring for and interest in elderly and disabled people in a nursing facility.

Benefits:

  • Dental insurance
  • Disability insurance
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Tuition reimbursement
  • Vision insurance

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