Talent Acquisition Administrative Assistant

11 hours ago

Newark, Delaware, United States Crossfire Consulting Full time

Administrative Assistant – Fixed Income Technology
6-Month Contract | Newark, NJ | Hybrid (Tuesday–Thursday On-site)
We are seeking an experienced and proactive
Administrative Assistant
to support the growing Technology group within a leading global asset management firm. This role is ideal for a highly organized professional who thrives in a fast-paced environment and is passionate about helping teams operate efficiently.

Administrative Assistant Responsibilities

  • Serve as the main point of contact for all aspects of the hiring process, from job descriptions through interviews to verbal offers.
  • Act as the 'go-to' for candidates, hiring managers, stakeholders, and vendors regarding the hiring process.
  • Coordinate and schedule all interviews across the Technology Solutions group.
  • Lead daily scrum meetings to update senior leadership on hiring status.
  • Maintain complex records and manage resume submissions.
  • Edit documentation and take meeting minutes.
  • Draft and edit emails, presentations, reports, agendas, and business correspondence.
  • Assist with onboarding and offboarding processes.
  • Organize and streamline data and documentation with a strong eye for detail.

Administrative Assistant Qualifications

  • 2 years of administrative support experience.
  • Strong organizational skills and attention to detail.
  • Excellent time management and prioritization abilities.
  • Comfortable working in a fast-paced environment with shifting priorities.
  • Professional communication skills for interfacing with multiple stakeholders.
  • Ownership mindset with strong problem-solving abilities.
  • Ability to create and implement more efficient work processes.
  • High discretion when handling confidential information.
  • Team player with the ability to work independently.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office, especially Outlook and Excel; knowledge of JIRA preferred.
  • Bachelor's degree highly desirable.

Interview Process

  • Three rounds: two virtual and one in-person.

Work Setup

  • Hybrid schedule: Tuesday, Wednesday, and Thursday in-office (no exceptions).

We look forward to reviewing your application

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