Executive Assistant

7 days ago


Smithfield, Rhode Island, United States Acclaro Corporation Full time

In this position, we are seeking a highly organized, proactive, and discreet Executive Assistant to support our senior leadership team. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key liaison between executives and internal/external stakeholders, ensuring smooth and efficient operations.

About Acclaro corporation

Acclaro Corporation is a pioneering medical technology company focused on developing game-changing solutions that address today's most challenging unmet needs in the global medical aesthetic market.

Description

Duties/Responsibilities:

  • Manage executive calendars, schedule meetings, and coordinate appointments
  • Handle incoming calls, emails, and correspondence with professionalism and confidentiality
  • Prepare reports, presentations, and documents for executive review
  • Arrange domestic and international travel, including itineraries and accommodations
  • Maintain organized filing systems and records, both digital and physical
  • Liaise with internal departments and external partners on behalf of executives
  • Anticipate executive needs and proactively address operational challenges
  • Assist in planning and executing corporate events, board meetings, and conferences
  • Ensure compliance with company policies and procedures in all administrative tasks

Skills& Abilities

  • High level of discretion and integrity in handling confidential information
  • Strong organizational and problem-solving abilities
  • Ability to work independently and manage time effectively

Education and Experience:

  • Bachelor's degree or equivalent experience
  • 3 + years in a sales driven organization
  • Medical devices experience a strong plus
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer


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