Administrative Assistant

23 hours ago

Nashville, Tennessee, United States WEBCOM Full time $62,400 - $78,324 per year

Job Summary

Are you an energetic and organized individual ready to make a significant impact as an Administrative Assistant? In this dynamic role, you will be the backbone of our office operations, providing essential support to ensure everything runs smoothly. Your multitasking abilities will shine as you manage front desk duties, handle phone inquiries, and assist with various administrative tasks. If you thrive in a fast-paced environment and are passionate about delivering exceptional customer service, we want to hear from you

Responsibilities

  • Greet visitors warmly and manage front desk operations with professionalism and courtesy.
  • Answer and direct incoming calls using a multi-line phone system, ensuring effective communication.
  • Maintain organized filing systems and perform data entry tasks to keep records up-to-date.
  • Assist with calendar management, scheduling appointments, and coordinating meetings.
  • Provide outstanding customer support by addressing inquiries and resolving issues promptly.
  • Utilize QuickBooks for bookkeeping tasks and financial record management.
  • Collaborate with team members on office management duties to enhance overall efficiency.
  • Proofread documents for accuracy and clarity before distribution.

Candidates will partner with the Museum staff to catalog, inventory, and store artifacts. They will use the Museum's PastPerfect software to update the accession records.

Qualifications

  • Proven experience in an administrative role with strong clerical skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Excellent typing skills with a keen eye for detail in proofreading tasks.
  • Strong organizational skills and the ability to manage time effectively in a busy environment.
  • Bilingual abilities are a plus, enhancing communication with diverse clientele.
  • Experience as a dental or medical receptionist is preferred but not mandatory.
  • Familiarity with customer service best practices and phone etiquette to ensure positive interactions.
  • Previous personal assistant experience is advantageous for managing various tasks efficiently. Join our team where your contributions will be valued, and your professional growth supported We are dedicated to creating an inclusive environment that fosters collaboration and innovation.

Job Type: Contract

Pay: $ $30.00 per hour

Expected hours: 37.5 per week

Benefits:

  • Dental insurance
  • Health insurance
  • Vision insurance

Work Location: In person

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