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senior executive assistant
2 weeks ago
Primary Wave Music is the leading independent publisher of iconic and legendary music in the world. The company is home to some of the most iconic songwriters, artists, and record labels across the history of recorded music including Whitney Houston, James Brown, Prince, Bob Marley, Stevie Nicks, Talking Heads, Smokey Robinson, Village People, Crowded House, Burt Bacharach, Ray Charles, The Doors, Stone Temple Pilots, Sun Records, and many more. As a company, we strive for excellence in the pursuit of iconic artists and catalogs that not only reflect great artistry, but impact and influence culture.
Job Description:
We seek a detail oriented, enthusiastic, organized, intuitive Senior Executive Assistant to join our Primary Wave team. This role will be full-time with a hybrid in-person and remote work schedule in our New York office and will report to the CEO and COO.
Responsibilities:
- Coordinate zoom & in-person meetings and calendars
- Book flights, hotels, & car services for domestic & international travel with cost comparisons across platforms
- Monitor expenses and send receipts to relevant finance members with pertinent information
- Manage information flow in a timely and accurate manner
- Works closely and effectively with the CEO and COO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- In conjunction with the Facilities manager: greet guests, set up conference room / IT, meal orders for in-office meetings and research and plan company events including holiday party, executive retreat, etc.
- Basic troubleshooting for phone, email, MS office suite
- Assist with executive home office needs.
- Capability to thrive in a fast-paced environment. Ability to prioritize and manage multiple projects
- Other duties as assigned
Qualifications:
- Strong work tenure: 4 to 10 years of experience as a Senior Executive Assistant, Personal Assistant, Secretarial or similar role supporting C-Level Executives, preferably in a music industry
- Genuine interest in being a Senior Executive Assistant with a desire for longevity in the role
- Capability to thrive in a fast-paced environment. Strong time management skills and ability to meet deadlines.
- Outstanding organizational and time management skills
- Excellent verbal and written communication skills
- Savvy in ability to digest varying information to keep abreast of the scenario at hand and problem solve accordingly.
- Sharp attention to detail with an ability to multi-task
- Ability to work a flexible schedule
- Highly developed interpersonal skills and ability to handle varying personalities
- Ability to maintain strict discretion and confidentiality of sensitive business matters.
- Self-starter with a strong work ethic under pressured timelines and taking ownership of projects.
- Proficient in MS Word, Outlook, and Excel.
- Demonstrated ability to work independently, within a team-oriented environment.
Benefits:
We offer exceptional benefits to our employees. In addition to a competitive salary, we offer an excellent career path. We provide one of the best available benefit programs for small businesses, including a healthcare plan, 401(k), long-term and short-term disability, holidays, life insurance, hybrid work schedule, personal and vacation time off.
We work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.
To Apply: To respond to this great opportunity, please click on the below link to complete an application and submit your resume.
Individuals can perform essential job functions with or without reasonable accommodation.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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