Executive Assistant to the CEO

1 week ago

Oklahoma City, Oklahoma, United States Red Rock Behavioral Health Services Full time $90,000 - $120,000 per year

SUMMARY

The Executive Assistant provides high level administration assistance to the CEO. They ensure priorities of the CEO are met, assists the CEO with strategies and goals of the organization. Serves as a gatekeeper for the CEO to screen visitors and staff do determine what support they need offering polite, professional customer service. Assists the CEO with maintaining a highly functioning calendar to ensure CEO meets obligations and deadlines.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • As the face of the CEO office must have strong diplomatic, professional skills and present well to employees, outside visitors and stakeholders
  • Ensure the CEO is prepared for upcoming meetings and has the necessary background info gathered for an efficient meeting.
  • Ensuring accuracy when creating correspondence, memoranda, reports, copies and distributes information as directed, including mass mailings or internal communication; utilizes various word processing, data bases and spreadsheets when required; has operating knowledge of advanced copy machines, fax, shredders, and other appropriate office equipment.
  • Assist the Executive Assistant as needed
  • Sets up and maintains CEO area files and assures they are easily accessible
  • Completes special or ongoing projects as assigned, which require advanced skills
  • Assists with office opening/closing responsibilities as pertains to assigned area, which includes securing confidential items
  • Make travel arrangements for the CEO as requested.
  • Performs other duties as required

QUALIFICATIONS

  • College degree, paralegal or equivalent work experience
  • Two years administrative office experience, preferred in a medical environment
  • Must have excellent time management and ability to meet deadlines
  • Must possess strong verbal and written communication skills
  • Must have strong organization skills and the ability to multitask
  • Must have strong initiative and the ability to work independently
  • Must be skilled in Microsoft Office, Outlook, Excel and other general office programs
  • Experience in a position, which requires attention to multiple tasks
  • Excellent interpersonal and communication skills
  • Commitment to the mission of Red Rock BHS
  • Advanced knowledge in computer hardware/software use, preferred

PHYSICAL REQUIREMENTS

  • Must have the ability to stand or sit for long periods of time
  • Must have the ability to lift, push, or pull a minimum of 25 pounds
  • Ability to travel approximately 10% of the time
  • Ability to use telephone, PC, fax machine, copy machine, and printer

HOW WE TAKE CARE OF YOU

  • We pay a generous portion of your Health Insurance
  • Low-cost Dental and Vision Insurance
  • Retirement Plan with employer contributions equal to 5% of annual salary
  • Student Loan Repayment Options
  • No Cost Employee Assistance Plan
  • 3 Weeks Paid Time-Off (increases annually between years 2-10)
  • 9 Paid Holidays
  • 1 Floating Holiday to use at your discretion.
  • 4 Rest and Relaxation Days
  • 3 days of Education Leave
  • 4 hours of Volunteer Leave
  • Eligible for Pay Increases and Bonuses Annually
  • Employer Paid Long-Term Disability and Life Insurance

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Red Rock Behavioral Health Services does not discriminate based on race, color, national origin, religion, gender, gender identity, age, marital/familial status, sexual orientation, or disability.

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