Project Coordination

2 days ago

Charlotte, North Carolina, United States Progressive Companies Full time

As a Project Coordinator, you will support a dynamic team of architects and engineers by managing the flow of project information and ensuring quality, consistency, and exceptional service. You will support administrative functions across the project lifecycle, scheduling, documentation, and project coordination, while also serving as a professional presence at our reception desk. You will contribute directly to the performance and client experience of high-impact, interdisciplinary projects.

Deliver Results
Coordinate the daily flow of team communications and information, internally and externally.Schedule and support project meetings, including agendas, minutes, and calendar coordination.Manage and organize client contact details, project files, and insurance certificates.Prepare contracts using AIA software and maintain specifications using BSD SpecLink.Provide project administration support during all phases: design documentation, bidding, construction, and closeout.Track and process proposals, submittals, and RFIs in coordination with project teams.Create and review technical documents and correspondence for clarity, grammar, and formatting.Maintain accurate project data in Deltek Vision and support project setup, including numbers, budgets, and schedules.Support business development efforts by tracking opportunities in Deltek CRM and assisting with proposal editing.Professionally staff the reception desk during assigned shifts—greeting visitors and managing incoming calls.Qualifications
High school diploma required; associate or bachelor's degree preferred.Minimum of three years of administrative or project support experience; prior experience in an architecture, engineering, construction, or professional services environment is highly desirable.Strong organizational skills, attention to detail, and professional communication across all levels of a team.Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook; experience with Deltek Vision, SharePoint, and Microsoft Teams preferred.Experience with AIA contract software and BSD SpecLink is a plus.CSI-CDT certification preferred (or willingness to obtain with company-provided training).Client service mindset with the ability to remain adaptable in a fast-paced, collaborative setting.Demonstrated ability to manage competing priorities, maintain confidentiality, and support multiple team members and projects simultaneously.

People Matter
Each individual's background, knowledge, ability, and experience contributes to strengthening our organization and projects. Our dedication to diversity includes company provided training and education, equitable recruitment, a grassroots employee DEI committee, and robust community partnerships.



Progressive Companies is comprised of people with a variety of abilities, races, colors, religions, genders, sexual orientations, national origins, ages, veteran statuses, and more. As an equal opportunity employer, we believe diversity, equity, and inclusion are essential elements of innovative design. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
 
Transforming Spaces. Empowering People. 



The talented professionals of Progressive Companies are designers of a bold new future, creating high-performance structures and pathways, delivering on today's needs and preparing for what's to come. We live by the idea that design isn't simply about beauty, it's about improving strategic outcomes—what we call Performance Based Design. Our work spans across the nation, allowing team members to work on a variety of exciting projects and maximize impact as trusted partners to our clients and communities. 
 
Sustainable and Inclusive 



We are dedicated to human-centered, sustainable, and inclusive design practices. We believe diversity, equity, and inclusion are essential to building trust, respect, and truly innovative design making spaces welcoming and accessible to all. Our sustainability approach embraces the AIA 2030 Commitment, together with a range of high performance, restorative, and regenerative strategies with a focus on climate responsive results to maximize positive impact in our industry.
 
Employee Owned 



We act like owners—because we are. From modest beginnings of four original engineering partners in 1962, to almost 300 architects, engineers, designers, and consultants across multiple regional offices today, the energy, resourcefulness, and entrepreneurial mindset you expect from a CEO come standard with every team member. 
 
Culture of Excellence 



The firm is continually ranked as one of the Best and Brightest Companies to Work For in the Nation, with comprehensive benefits including an award-winning wellness program, hybrid work schedule, summer hours, profit-sharing, and employee stock ownership plan (ESOP). We take our work seriously, but have fun along the way, which fuels the creative spirit and supports a focus on work and life integration. 
Progressive Companies is committed to development and growth of team members through continuing education, mentorship, growth opportunities, and more. We are dedicated to giving back to our communities, with paid service-learning hours available to every employee and corporate sponsorship for a wide range of community organizations and activities. 

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