Program Coordinator I

At Blueprint Studios, we believe that the key to our success is our employees. Our team is made up of passionate designers, craftspeople and professionals who share our core values of vision, innovation, excellence, and integrity. We seek people who can think the big ideas and deliver upon the small details. If you are creative, adaptive, and talented, then you might have found a home with us

JOB SUMMARY: The Program Coordinator I provides direct administrative support to one or multiple Account Manager(s) or Director(s)  This role serves as the liaison between Sales and multiple departments within the organization by effectively communicating deliverables, providing updates and supporting documentation in relation to events.  This role may support one to multiple sales representatives.

ESSENTIAL JOB FUNCTIONS:

• Serves as the administrative liaison between operations and sales
• Acts as the client contact as instructed  
• Coordinates and schedules the calendar of their assigned sales representative(s)
• Possesses comprehensive knowledge of company inventory and pricing
• Maintains maximum proficiency in the company rental software and the client database management system
• Manages event order life cycle (contract creation, distribution, revisions, client communication, invoicing, etc.)
• Coordinates and communicates with the Showroom Coordinator to schedule requested client showrooms
• Works in close conjunction with all Operational Departments to ensure event success 
• Creates, revises and distributes written client contracts both externally and internally
• Maintains standardized client files
• Coordinates sub-rentals with approved vendors
• Proactively resolves inventory conflicts as needed
• Reviews and approves quality control discrepancies as requested 
• Responsible for client invoicing and collecting payments in accordance with company policies and procedures
• Maintains consistent post-event follow-up including "Thank You" cards and gifts
• Actively participates in production meetings providing clarification to upcoming events
• Maintains comprehensive knowledge of event process flow (Order Stages) 
• Proactively prevents errors and solves problems in all areas of responsibility
• Displays a high degree of confidentiality, professionalism, and emotional maturity at all times
• Leads on site event installations, strikes, venue walk-throughs, and showrooms as needed 
• Assists with special projects as directed
• Assists with one or more sales representatives.
• Other duties as assigned

QUALIFICATIONS:

• GED or High School Diploma required
• AA or BS Degree highly preferred
• Fully business software literate (MS-Office Suite)
• Must be able to manage multiple concurrent tasks and priorities with accuracy
• Must have exceptional organizational skills
• Possesses exemplary written and verbal communication skills
• 2 years with previous administrative coordinator experience (related experience preferred)

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to ensure individuals with disabilities to perform the crucial functions. 

• While performing the duties of this job, the employee is frequently required to sit, talk and hear.
• The employee is required to stand, walk, and use hands to handle, feel, reach with hands and arms, stoop, kneel, crouch, climb or crawl.
• The employee may need to lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision.
• The noise level in the work environment is usually moderate to heavy.
• The temperature will vary from hot to cold depending on the weather.

EMPLOYEE BENEFITS

Full-time employees are eligible for benefits the first of the month after 60 days of employment.  In addition to paid holidays and up to 14 days of paid vacation your first year with us, we offer the following benefits:

• Health Insurance
• Dental Insurance 
• Vision Insurance
• Pet Insurance
• Company-paid life insurance with additional insurance available
• Short & Long-term Disability Insurance
• Accidental and Critical Illness Insurance
• 401k Plan
• Employee Assistance Program (EAP)
• Employee Discounts
• A Great Team Environment

ABOUT US

Blueprint Studios is a nationally renowned special event design, production and rentals firm, long known for our expertise in establishing industry trends, coupled with a keen client focus and responsiveness. We specialize in delivering products and services to a continuously growing base of clients that range from some of the most prominent corporations to a luxury social customer base.

We believe that our employees are the key to our success. Our team is made up of passionate designers, craftspeople and professionals who share our core values of vision, innovation, excellence, and integrity. We are looking for people who can think the big ideas and deliver upon the small details.

Learn more about who we are and what we do at or check us out on Facebook at

EQUAL OPPORTUNITY STATEMENT:

Blueprint Studios provides equal employment opportunities(EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Blueprint Studios expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.