Accounting & Administrative Manager

About Crate Pros: Our Foundation

At Crate Pros, we are more than just a crating company—we are a
Christ-centered organization
built on a foundation of faith and dedicated to operational excellence across our four locations. Every decision we make is guided by our core values, which define our team, our service, and our success:
Integrity, Humility, Resilience, Teamwork, and Professionalism.

We are a growing company with
$5M+ in annual revenue
, and we're looking for a pivotal, detail-oriented leader to manage our core financial and administrative functions in an environment where your faith and values can thrive.

The Opportunity: Your Role as a Foundational Leader

We are seeking a highly skilled, experienced, and motivated
Accounting & Administrative Manager
to serve as the functional head of our accounting and administrative operations. This is a critical, hands-on role that requires an
expert-level proficiency in QuickBooks Online (QBO)
and a strong ability to manage all daily, weekly, and monthly financial cycles.

While you won't have direct reports, you will serve as a
key member of the Leadership Team
and act as an
indirect leader
across all four locations, ensuring our operations managers have the financial and administrative support they need to succeed.

As you grow in your role and enable the company to grow and succeed, this role could provide a talented and motivated candidate the career path to mature into a Controller and eventually the company's CFO.

Key Responsibilities

The Financial Core (Approx. 80%)

As the accounting powerhouse for Crate Pros, you will be responsible for the full-cycle accounting functions for the entire company:

• Full-Cycle Accounting:
  Execute and manage all core accounting functions using
  QuickBooks Online (QBO)
  .
• Accounts Management:
  Manage all
  Accounts Payable (AP)
  and
  Accounts Receivable (AR)
  processes, ensuring accurate and timely invoicing and vendor payments.
• Payroll & Reconciliation:
  Process
  weekly payroll
  accurately and on time, and perform
  monthly bank and credit card reconciliations
  .
• Month-End Close:
  Execute the
  month-end closeout process
  , including financial reporting, corporate allocations, and providing key insights to the leadership team.
• System & Process Ownership:
  Own the QBO platform, ensuring data integrity, optimized functionality, and compliance.

Operational & Leadership Support (Approx. 20%)

Your role extends beyond finance to serve as a critical support hub for our multi-location operations:

• Location Support:
  Work daily with
  Location Operation Managers
  to provide timely support on customer invoicing, vendor packets, and weekly payroll reconciliation.
• Administrative Coordination:
  Provide essential administrative support to various company functions, including
  HR, IT, and general office needs
  .
• Leadership Team Member:
  Actively participate in the company's
  Leadership Team
  , contributing to strategic discussions and operational efficiency improvements.

What We're Looking For: Skills & Qualifications

Must-Have Requirements

• QuickBooks Online (QBO) Expert:
  Proven, deep expertise in managing all facets of a small-to-mid-sized business's financials within QuickBooks Online.
• Relevant Experience:
  Previous experience in a full-cycle accounting, office management, or business support role, ideally within a small-to-mid-sized company ($2M - $20M revenue).
• Detail & Communication:
  Exceptional
  attention to detail
  , a passion for accuracy, and excellent
  written and verbal communication skills
  .
• Team Player:
  A willingness to jump in, support the team, and contribute positively to a hardworking, service-oriented culture that exemplifies our core values.
• On-Site Commitment:
  Must be able to work
  on-site
  initially for training and to build foundational knowledge of the business (with flexibility for remote work possible as training and performance progress).

Highly Desired (The "Bonus")

• Certification:
  QuickBooks Online Certification (Level I or Level II).
• Education:
  Bachelor's or advanced degree in Business, Accounting, or Finance.
• Operational Mindset:
  Understanding or experience with the
  Entrepreneurial Operating System (EOS)
  or basic
  construction/operations
  knowledge.

Compensation & Benefits

• Competitive Salary:
  $65,000 - $85,000
  based on experience.
• Incentive Pay:
  Quarterly performance incentives tied to company and operational goals.
• Medical/Dental/Vision Insurance:
  Immediate eligibility; company pays 60% of employee medical insurance cost.
• Retirement:
  After 1 year of service, the company matches 100% up to 4% of compensation contribution by employee.
• Work/Life Balance:
  Generous PTO and paid holidays.
• Growth Potential:
  A chance to be a foundational leader in a growing, multi-location company.

If you are a detail-oriented QBO expert who is guided by a strong moral compass, thrives in a pivotal support role, and wants to be a key member of a high-performing, Christ-centered company, we encourage you to apply