Financial Coordinator

2 weeks ago

New York, New York, United States Columbia University Irving Medical Center Full time

Grade 103

  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Standard Work Schedule:
  • Building:
  • Salary Range: 66,300 - $68,000.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary

The Financial Coordinator reports directly to the Business Office Manager in the Department of Neurology and provides operational and financial support to the Department of Neurology, the Sergievsky Center, and the Taub Institute.

Primary responsibilities include, but are not limited to, supporting financial activities related to Accounts Payable, Procurement, and reconciliations.

Responsibilities

  • Initiate purchase orders and relevant change orders in accordance with University and departmental guidelines.
  • Review and process Travel and Business Expense reimbursements in Concur for departmental and non-departmental members.
  • Process invoices and check requests for payment, ensuring compliance with University policies and any applicable funding parameters.
  • Serve as a liaison between vendors, faculty/staff, and the University's Central Finance units, including Purchasing and Accounts Payable.
  • Hold and manage a departmental P-Card for minor purchases and complete timely monthly reconciliations.
  • Maintain comprehensive financial files; ability to reconcile files for proper account close-outs is essential.
  • Assist with account reconciliations and account close-outs across Neurology, Sergievsky, and Taub portfolios.
  • Provide guidance to faculty and staff on accounts payable and procurement policies; strong working knowledge of University financial policies is essential.
  • Perform other related duties as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent combination of education, training, and experience.

Preferred Qualifications

  • Two years of related experience, preferably in Accounting or Finance.

Other Requirements

  • Bright, organized, and competent individual who is self-motivated, reliable, and detail-oriented.
  • Strong analytical and problem-solving skills with the ability to work independently.
  • Ability to work effectively with all levels of staff and maintain strong relationships across departments.
  • Excellent verbal and written communication skills.
  • Demonstrated ability to meet deadlines and maintain confidentiality.
  • Knowledge of Accounts Payable processes required.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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