Office Manager

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At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.

Job Description:

The office manager role provides high-level administrative, program, and facility support to the FAA's Brand-New Air Traffic Control System (BNATCS) program office. Responsible for day-to-day office operations and procedures. Oversees all facility related activities on site. Coordinates employee moves, adds, and changes. Monitors work order requests expeditiously and brings them to a satisfactory conclusion. Functions as liaison with building property management. Working hours may include weekends, holidays, and/or after hours to support on-call or after-hour emergencies.

Core responsibilities:

• Serves as prime liaison with building management and maintenance for more than one office location.
• Serves as primary employee point of contact for all facilities related issues for more than one office location.
• Coordinates and manages supplier/service provider activities.
• Reviews facilities projects with Facilities management for approval.
• Coordinates all FAA badge activities to include entering PII and reports on progress to the program and resource management.
• Coordinates with other Assigned Business Unit support functions (Repro/IT/Security), as needed.
• Maintains local evacuation plans for emergencies.
• Provides security/emergency coordination support in relation to the Office Business Continuity Plan, including safety coordination.
• Serves as a member on the Office Safety Committee.
• Follows and encourages safe and secure work environment practices.
• Ensures adherence to all corporate, contractual, ethics and safety standards, policies and procedures.
• Ensures availability and manages maintenance of AEDs (Automated External Defibrillator), fire extinguishers and first aid supplies.
• Manages incoming/outgoing mail, supply ordering and distribution, and facility maintenance as it pertains to office space.
• May be responsible for greeting visitors and maintaining visitor sign-in logs.
• Maintains office meeting rooms and equipment; coordinates for service, as needed.
• Maintains/updates seat assignments (via Archibus) on regular basis.
• Conducts monthly duties and submits reports including Monthly Office Safety Inspection, occupancy counts, utility data collection, and other corporate reporting, as requested.
• Coordinates health and safety training for office as it relates to First Aid/CPR/AED.
• Coordinates offsite document storage, as needed
• Coordinates onboarding, offboarding, and office assignments/moves, as needed.
• May support shipping and receiving tasks related to deliveries for business unit employees/projects.
• Arranges for building after-hours HVAC, as requested.
• Actively participates in office projects and may manage/complete projects, as needed, with guidance from the Facility Manager/Director.
• Provides location specific information for annual budget preparation.
• May provide oversight/guidance to lower-level team members in a technical capacity.

Required skills and qualifications

• Education: College Level Education preferred with 8+ year of related experience or High School Diploma and 14+ years experience
• Experience: Relevant work experience in a professional or administrative support role. Position requires increasing levels of independence with experience.
• Team leadership: The ability to work independently, provide guidance to personnel, and coordinate with all stakeholders is a must.
• Technical and business knowledge: Proficiency in standard PC software and the ability to integrate state-of-the-art technologies.
• Communication skills: Strong written and oral communication skills are essential for collaborating with a wide range of stakeholders, from internal teams to FAA officials.
• Proven ability to manage sensitive information and Personally Identifiable Information (PII) with the utmost discretion, ensuring strict confidentiality while adhering to data protection standards, regulatory requirements, and organizational policies.

Desired skills and qualifications

• FAA and Government Contractor Experience: An understanding of Government Contractor terminology and operations preferred.

Security Clearance Requirement:

NoneThis position is part of our Federal Solutions team.The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what's next to deliver the solutions our customers need now.Salary Range: $ $52.40We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyleParsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars Imagine next and join the Parsons quest—APPLY TODAY

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COMPETITIVE BENEFIT OFFERINGS

Financial Wellness

We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.

Work Life Harmony

Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.

Career Development

We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.

Veteran Support

We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.

Mind & Body

At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.

Health

Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.