Office Operations Manager

7 days ago

New York, New York, United States Tandym Group Full time

A New York City-based healthcare benefits management company specializing in fertility and family-building benefits is seeking a detail-oriented and proactive Temporary Office Operations Coordinator to manage day-to-day office operations. This role will ensure a seamless experience for employees and visitors, managing vendor relationships, office services, and aspects of new hire onboarding.

About the Opportunity:

  • Start Date:
    ASAP
  • Schedule:
    Monday to Friday
  • Hours:
    8am to 5pm
  • Setting:
    Onsite

Responsibilities:

  • Oversee relationships with multiple office vendors, including pantry, supplies, equipment, cleaning, and maintenance services
  • Manage staff snacks, executive lunches, catered meals, and other office hospitality needs.
  • Serve as the primary liaison with building management, addressing facilities issues, security, and access requests.
  • Support aspects of new hire onboarding and terminations, including desk setup, equipment coordination, office orientation and packing of personal items upon termination.
  • Draft and send internal office communications as needed (e.g., service updates, office announcements).
  • Monitor and maintain inventory of office supplies, ensuring timely ordering and restocking.
  • Manage the building visitor and remote employee registrations.
  • Coordinate access cards with building management and IT department.
  • Receive and distribute all in-coming mail and packages
  • Managing monthly expense reports via Concur with accuracy and in a timely manner.

Qualifications:

  • 5+ years of experience in Office Management, Facilities Coordination, and/or Operations
  • High School Diploma / GED
  • Working knowledge of Google Workspace
  • Familiarity with Procurement platforms
  • Micorosft Office proficient
  • Solid problem solving and time management skills
  • Great interpersonal skills
  • Excellent communication skills (written and verbal)
  • Strong attention to detail
  • Highly organized
  • Ability to work independently while maintaining a service-oriented mindset

Desired Skills:

  • Associate's and/or Bachelor's Degree
  • Bilingual (English and Spanish)

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