Office Manager

4 days ago

New York, New York, United States Vaco by Highspring Full time $75,000 - $90,000 per year

**Client: Internationally Known Insurance Organization

Role: Office Manager

Salary: $75,000 - $90,000/annually + Benefits

Location: Manhattan, NY (*5 days a week onsite - Midtown*)

Job Description:**
Local Office Management & Administration

You will be responsible for the day-to-day excellence of the office environment and administrative functions:

  • Office Operations: Provide comprehensive administrative support, including drafting communications (memos, emails), printing, scanning, file management, and handling departmental mail.
  • Front Desk & Visitor Experience: Act as the first point of contact for all internal and external visitors. Manage office access, greet visitors, assist with setup, and coordinate on-site logistics, including arranging meeting rooms, refreshments, and lunch benefits.
  • Workspace Maintenance: Maintain a clean, safe, and efficient working environment. Proactively order and stock office supplies, including pantry snacks, fresh produce, and cleaning materials. Ensure all office equipment is functioning properly and liaise with Vendors/Commercial Management to resolve any issues.
  • Communication Hub: Manage the local office phone line and efficiently direct calls to the appropriate parties.
  • Problem-Solving: Take initiative to identify and resolve problems or inefficiencies as they arise to ensure the smooth operation of the office.
  • Financial & Reporting: Manage the Head of Office's social budget, ensuring it is accurate and current. Process expenses and handle timely reporting via Concur, ensuring full compliance with corporate policy.

Team & Leadership Support

You will provide direct support to the Head of Office and assist with team development:

  • Head of Office Support: Provide dedicated administrative support to the Head of Office, including arranging monthly office meetings, scheduling social activities, and handling ad hoc requests.
  • Onboarding: Facilitate a smooth welcome for new office members by conducting safety tours, creating building access badges, arranging initial lunch access, and ensuring their workspace needs are met.
  • Team Engagement: Plan, arrange, and execute social events for office members in partnership with the Head of Office.
  • Ad Hoc Projects: Manage various projects as requested by the team, which may include circulating the local Office Weekly Newsletter, coordinating miscellaneous events for various committees, and providing holiday coverage for other offices when needed.

Regional Administration & Event Coordination

You will extend your support to the broader region, focusing on key administrative and event-related tasks:

  • Regional Financial Support: Maintain the Head of Office Regional budget and ensure accurate budget tracking and records for regional activities.
  • Meeting Management: Schedule and resolve logistics for all regional meetings, including taking accurate minutes and tracking actions during regional calls upon request.
  • Event Planning: Provide comprehensive support for regional activities, including venue research, quote acquisition, booking event spaces, full logistics management, vendor liaison, managing invitations/calendar holds, following up on RSVPs, and providing in-person event support where necessary.

General Commercial Management Support

  • Participate in cross-team and intra-team projects as required.
  • Assist other members of the Commercial Management team with overflow tasks when requested.
  • Undertake any other reasonable duties or ad hoc reports that may be assigned.

  • Chief Communications Officer

    4 days ago

    New York, New York, United States OFFICE OF THE MAYOR Full time $150,000 - $170,000 per year

    OFFICE OF THE MAYORPosted On: 10/29/2025Full-TimeLocationMANHATTANNo Exam RequiredDepartmentTALENT & WORKFORCE DEVSalary Range:$150,000.00 – $170,000.00Job DescriptionThe Agency You'll Join The New York City Mayor's Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing...

  • Deputy Agency Chief Contracting Officer

    5 days ago

    New York, New York, United States OFFICE OF THE MAYOR Full time $80,000 - $120,000 per year

    OFFICE OF THE MAYORPosted On: 10/11/2025Full-TimeLocationMANHATTANNo Exam RequiredDepartmentA/S Financial ServicesSalary Range:$90,000.00 – $110,000.00Job DescriptionTHE AGENCY YOU'LL JOIN: The New York City Mayor's Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing...

  • Office Manager

    2 days ago

    New York, New York, United States Translucent Full time $70,000 - $85,000 per year

    Location: NYC (in-office)Office Address: 116 East 16th St., Floor 11, New York, New York, 10003Type: Full-TimeAbout UsWe're building theAI Finance Analyst for healthcare operators—designed to help leaders at medical groups and health systems run their business with the same clarity and agility they expect in clinical operations. Our product acts like an...

  • Office Manager

    5 days ago

    New York, New York, United States BK Plumbing Full time $40,000 - $60,000 per year

    Job OverviewWe are seeking a highly organized and detail-oriented Office Manager/Bookkeeper to join our family-owned company. The ideal candidate will possess strong communication and organizational skills, with a proven track record in accounting and Quick Books. This role will involve overseeing daily office operations, managing schedules, and supporting...

  • Office Manager

    2 days ago

    New York, New York, United States Stout Full time $80,000 - $100,000

    At Stout, we're dedicated to exceeding expectations in all we do – we call it Relentless Excellence . Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you...

  • Office Manager

    6 days ago

    New York, New York, United States Care Collab D.B.A Direct Care Management Full time

    Position Title: Office Manager /Admin AssistantJob Type: Office – Full-TimeReports To: CEOAbout UsAt CareCollab, we're redefining care coordination for some of New York's most complex and high-need populations. We believe in compassionate, person-centered care—and we're looking for dedicated professionals to join our mission of transforming lives through...

  • Office Manager

    4 days ago

    New York, New York, United States Hyro Full time $70,000 - $90,000

    Grab your cape, become a SuperHyroHyro, the leader in Responsible AI Agents for Healthcare, enables health systems to safely automate workflows and conversations across their most valuable platforms, services, and channels-including call centers, websites, SMS, mobile apps, and more. Hyro's clients, which include Intermountain Health, Baptist Health, and...

  • Office Manager

    4 days ago

    New York, New York, United States Portage Point Partners Full time $80,000 - $145,000

    At Portage Point Partners (Portage Point), you are not a cog in a legacy machine, you are shaping strategy, influencing outcomes and getting rewarded for driving impact. Backed by New Mountain Capital, Portage Point is recognized for accelerated growth and is consistently featured in rankings from Inc. 5000, The Financial Times and Consulting Magazine. This...

  • Office Manager

    6 days ago

    New York, New York, United States Nominal Full time $28 - $32

    About NominalNominal is building the software infrastructure that powers the world's most advanced hardware systems — from spacecraft and autonomous vehicles to next-generation industrial machines. Our platform ingests high-rate telemetry, validates complex autonomy software in real time, and helps engineering teams iterate faster without sacrificing...

  • Office Manager

    6 days ago

    New York, New York, United States Uncommon Schools Full time $22 - $29

    Company Description Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college...