Administrative Coordinator II

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor; additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$3, $5,500.00 per month commensurate with experience.

Job Description Summary:

Provide administrative support to the System Ethics and Compliance Office. Under direction of the liaison, provide administrative support to the System Police Chiefs council and assist with mitigation efforts related to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

Responsibilities:

- Provide administrative support for the System Ethics and Compliance Office.

- Assist with departmental billing, travel vouchers and management and maintenance of documents and records.

- Help maintain office supplies, inventories, equipment acquisitions/disposals and prepare purchase requisitions.

- Assist with coordinating meetings, seminars, trainings and other special events, coordinate travel arrangements and prepare itineraries.

- Under direction of the liaison, provide administrative support to the System Police Chiefs Council.

- Coordinate the commissioning of peace officer's agenda item submission to the Board of Regents.

- Assist with the management of the ID access for all of the Texas A&M University System Offices.

- Under direction of the Director, assist with the mitigation efforts related to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

- Act as amended by the Campus SaVE Act (Clery Act) and related reporting and disclosure laws concerning campus safety.

- Maintain Clery Act affinity group listserv.

- Provide administrative support to the affinity group as needed.

- Coordinate and set the agenda for the monthly virtual meetings.

- Serve as backup support for the front desk reception area.

- Maintain confidentiality.

- Other duties as assigned.

Education and Experience:
- Bachelor's degree or equivalent combination of education and experience.
- Three years of related experience.

Knowledge, Skills and Abilities:

- Excellent verbal and written communication skills.

- Skilled in communicating with tact, diplomacy, discretion, and professionalism.

- Skilled in organizing, prioritizing, and managing multiple tasks with attention to detail, flexibility and appropriate discretion.

- Ability to work as part of a team.

- Ability to maintain confidentiality with private or sensitive information.

- Proficiency in Microsoft applications with an emphasis on Word, Outlook, and PowerPoint.

- Advanced spreadsheet experience on Microsoft Excel.

- Ability to act independently, take initiative, and exercise sound judgment.

- Ability to prioritize and handle confidential/time sensitive items.

- Some weekend and evening work required.

- Some travel required.

- Ability to multi-task and work cooperatively with others. 

Preferred Qualifications:

- Previous experience with Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
- Law Enforcement knowledge or experience.
- Accounting experience.
- Experience handling multiple projects at one time.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.