Office Administrative Assistant- Part Time

2 weeks ago

Hayward, California, United States Nippon Shokken U.S.A Inc. Full time

◆job Summary
Nippon Shokken U.S.A.
is the leading sauce and seasoning manufacturer in Japan, and trying to expand the business more in the US.

◆essential Duties And Responsibilities
Process receipts for everyone in the office. Understanding correct information and process for reimbursement.

Put receipt information in purchase item list and submit to headquarters within due date.

Manage, fill out, and submit time attendance sheet

Manage and make customer list, NET pricing form, Terms and Conditions, and contracts.

Troubleshoot for any shipping problems.

Process orders from customers and also the ones forwarded from sales reps.

Update customer list when needed. Update AR list daily.

Contacting customer's accounting department through calls or email to have payments made within due date.

Make sample kits.

Help send DMs. Help ship out any packages.

Update target sales sheet for each customer.

Make appointments with customers.

Check stock of office supplies and order upon manager's approval.

Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager's approval.

Take phone calls.

Receiving packages.

Manage morning announcements and company notices.

Report to manager about daily progress, problems and proposals.

Other tasks asked by the manager.

Job duties are not limited to list above.

Requirements
Legally authorized to work in the U.S. without current or future sponsorship for employment visa

Associate or higher degree required

Valid driver license

Report to office every morning in own or public transportation

Read, write and speak business level English;
Bilingual in Japanese is preferred.
Basic calculation skills (i.e. Cost, profit, profit margin, and expense)

Ability to lift min. 40 pounds

Able to type 30 words within 1 minute without any mistakes

Ability to stay seated 4+ hours

Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google

Comply with company rules

Follow company policies

Punctual

Focus on the task given by the company

Is honest, tenacious and can work continuously

Collaborate and cooperate with own department and other departments

Able to prioritize tasks and manage time well

Keep company and customer information (price, product, inventory, sales data etc.) confidential

Take manager's and supervisor's advice and suggestion honestly to improve one's speech, conduct and behavior

Able to manage tasks with precision and speed

Adaptive to various cultures

Benefits
Paid sick leave

Company Party

etc

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