Office Coordinator

6 hours ago

Hayward, California, United States First Presbyterian Church of Hayward Full time

Office Coordinator

STATUS: Full-time, Non-exempt

REPORTS TO: Director of Communications

ABOUT: FirstPres Church of Hayward (FPCH) is a historic congregation and missional community striving to love our world well. Guided by our core beliefs and a commitment to anti-racist practices, we seek to fulfill our mission by serving our community through our four areas of ministry: Community Outreach (homeless shelters, food pantry, Recovery Cafe, and more), Church Life (congregational ministry engagement), HGG Childcare Center, and The Chabot Theater.

DESCRIPTION: The Office Manager will play a key role in supporting the daily operations of FirstPres Hayward. This position requires strong organizational skills, a welcoming presence, and a commitment to serving diverse communities. This position will be expected to spend part of each day at HGG Childcare Center (same campus).

RESPONSIBILITIES:

Office Management

  • Serves as the "first face" of FirstPres, in person and on the phone, greeting community members and visitors and directing them as needed.
  • Maintains all office processes, policies, and procedures.
  • Receives and processes all mail and deliveries.
  • Receives and directs all donation deliveries and dropoffs.
  • Manages office volunteers and tasks with appropriate assignments.
  • Maintains all organizational calendars.
  • Receives, communicates, and manages all building use requests.
  • Manages and maintains the congregational database (Planning Center).
  • Supports the administrative functions of the church, including but not limited to the purchase of office furniture, maintaining equipment and supplies, and direction of administrative workflow (printing, publishing, and mailings).
  • Organizes and maintains the main office area and related storage supply areas.

IT Support

  • Supports staff with basic IT needs, and liaisons with IT support as needed.
  • Supports Director of Communications with device management.

QUALIFICATIONS

  • High school diploma or equivalent.
  • 2+ years of experience in administrative support.
  • Proficiency in Microsoft Office, Google Suite, and ability to learn data systems.
  • Strong interpersonal and organizational skills.
  • Ability to maintain professional boundaries.
  • Teachable spirit and ability to work well in diverse teams.
  • Bilingual (English/Spanish) preferred.

EXPECTATIONS:

  • Possess a heart for the under-resourced members of our community.
  • Demonstrate a commitment to diversity in every way, including the inclusion of LGBTQ peoples, and anti-racist practices.
  • Have an understanding of and an appreciation for the beliefs and practices of the Presbyterian Church (USA).

Job Type: Full-time

Pay: $ $24.00 per hour

Benefits:

  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance

Experience:

  • Office management: 2 years (Preferred)

Shift availability:

  • Day Shift (Preferred)

Ability to Commute:

  • Hayward, CA Preferred)

Work Location: In person

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