Office Executive Assistant

7 days ago

Nashville, Tennessee, United States Prospect Infosys Inc Full time $40,000 - $52,000 per year

Job Description: Administrative Assistant

Location: Nashville, TN(On-Site)

Rate: $20/hr on 1099.

Key Responsibilities:

Accurately process and manage government badging paperwork in compliance with federal guidelines. Assist client management of badging by working with DNA Fusion application. Removal of access to system from returned badges and preparing lanyards. Utilizing photoshop to finalize badge headshots. Review applications for completeness and correctness, identifying and resolving discrepancies. Communicate effectively with senior management, applicants, and contractors to obtain necessary documentation. Maintain secure and confidential records of all badging activities. Monitor and follow up on pending applications to ensure timely completion. Provide courteous and efficient customer service to badge applicants. Stay informed of updates to badging policies and procedures and implement changes as needed.

Requirements and Skills:

High school diploma or equivalent required; associate or bachelor//'s degree preferred. Previous experience in government badging, security administration, or a related clerical role is a plus. Exceptional attention to detail and ability to identify inconsistencies in documentation. Strong interpersonal and communication skills, especially when interacting with senior-level personnel. Ability to work independently and manage multiple tasks with minimal supervision. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems. Must be able to pass a background check and meet eligibility requirements for government clearance. Reliable transportation required Prolonged periods sitting at a desk and working on a computer. Prolonged use of hands/fingers/arms to handle, feel, type, and reach. Must be able to lift 25 pounds at a time. Climbing, ascending or descending ladders, stairs, ramps. Maintaining body equilibrium to prevent falling, walking, standing or crouching on narrow, slippery, or erratically moving surfaces. Must be able to occasionally stand, stoop, kneel, crouch, or crawl; and is frequently required to walk. Hearing sounds at normal speaking levels with or without correction. Specific vision abilities include close, distance, color, peripheral, depth perception and the ability to adjust focus.

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